Business Operations Specialist II

Location: St. Louis

The Business Operations Coordinator will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, and running records/reports to support the finance, operational and administrative functions. Provide support, development and/or leadership guidance to all volunteers.
* Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.
* Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.
* Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.
* Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs.
* Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.
* Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.
* Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

* Education:

High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred.

* Experience:

Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.
* Skills & Abilities:
Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail.  Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
* Travel:
Travel may be required.
* Proficient in Excel
* Willingness to learn new software modules
* Strong attention to detail
* Ability to handle multiple projects at the same time and work in a face paced environment
* Appreciation of confidentiality and compliance
* Team player         401K with up to 6% match

When you choose to be a force for good, you’ll have
** mentors who empower your growth
** along a purposeful career path. You
** align your life’s work with an ongoing mission
** that’s bigger than all of us.  As you care for others, you’re
** cared for with generous compensation and benefits**. You
** join a community that respects who you are
** away from work as much as what you do while at work.
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