Project Administrator - Traveler

Project Administrator - Traveler

McCarthy Building Companies, Inc. is America’s premier, 100% employee‑owned commercial construction company with offices nationwide. We specialize in a wide range of project types and are known for developing high‑performing individuals and teams.

The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep projects running smoothly. This role works in conjunction with the project team in a fast‑paced environment and may require travel or relocation within the Midwest region.

• Answer and direct incoming calls, taking messages as necessary.
• Maintain filing system (project directory, master‑file index, subcontractor index) and office supplies/equipment.
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail.
• Assist project staff with project close‑out responsibilities, accounting, and maintenance of cost reports; assemble progress reports and maintain project‑management database.
• Set up vendor accounts for field office.
• Process weekly payroll, assemble monthly pay requests to owner, and daily billings from subcontractors.
• Produce manpower summary reports and process new hires.
• Track and maintain subcontractor and supplier records.

• 2+ years clerical/administrative experience, preferably in construction.
• Payroll experience required.
• Excellent computer skills and proficiency with MS Office (Word, Excel, PowerPoint).
• Ability to work in a fast‑paced office environment, multi‑task, meet critical deadlines with accuracy and attention to detail.
• Ability to work with all levels of project staff and organization.
• Experience with CMiC software considered a plus.
• Geographically mobile and able to relocate within a region.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.