Office Assistant

Office Assistant

Location:

Saint Louis, MO

$20.00 - $25.00 per hour

The Office Assistant is responsible for administrative duties with light janitorial tasks to ensure a smooth and efficient working environment. The ideal candidate will be organized, proactive, and capable of managing a variety of tasks to support the daily operations of our office.

• Use of essential duties satisfactorily; other duties may be assigned.
• Greet and assist visitors, vendors, and employees in a friendly, professional, and welcoming manner.
• Manage front desk daily operations, including answering and directing phone calls, taking accurate messages, and monitoring visitor access.
• Serve as a point of contact for general office inquiries and employee needs.
• Assist with planning, coordination, and execution of office events including setup, catering, décor, and communication.
• Maintain an organized and presentable reception area and all shared spaces.
• Oversee office supply inventory and ordering, including kitchen and breakroom items; manage vendor relationships and maintain cost efficiency.
• Process and distribute incoming and outgoing mail, packages, and deliveries.
• Manage conference room scheduling, ensuring rooms are prepared for meetings with necessary supplies and technology.
• Stock refrigerators, cabinets, and drawers to ensure availability of refreshments and supplies.
• Perform cleaning tasks such as vacuuming, dusting, and emptying trash bins.
• Clean and sanitize common areas including restrooms and kitchen spaces.
• Organize and maintain storage areas, labeling items, ensuring accessibility and order.
• Track and coordinate maintenance requests; communicate with building management and vendors for prompt resolution.
• Conduct regular walkthroughs to assess cleanliness, functionality, and safety; report and follow up on facility or equipment issues.
• Support onboarding of new hires by preparing workstations, welcome kits, and office tours.
• Maintain office-related records, vendor contracts, and digital files in an organized system.
• Assist with internal communications related to facility updates, office policies, and event announcements.
• Partner with Facilities Manager to streamline operations and implement office improvements or initiatives.
• Manage local service providers (paper shredding, coffee, vending, plant service, etc.) to ensure quality and consistency.
• Coordinate with IT for equipment requests, troubleshooting, and asset tracking.
• Support sustainability and recycling efforts within the office.
• Perform other related duties and special projects as assigned.

• High school diploma or equivalent
• Proven experience as an office assistant or similar role
• Familiarity with office equipment such as printers and fax machines
• Proficient in MS Office (Word, Excel, Outlook)

• May be required to have a valid driver’s license.

• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• Basic knowledge of cleaning and sanitation products and techniques

This position carries no supervisory responsibilities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit, frequently required to walk and use hands, occasionally required to stand. The work environment is usually quiet.

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:
Careers – SBM.

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.

• Entry level

• Full-time

• Administrative

• Facilities Services