Office Assistant

Location: St. Louis

Office Assistant page is loaded## Office Assistant locations:
Saint Louis, MOtime type:
Full time posted on:
Posted 3 Days Agojob requisition :
JR100296#
*
* Location:

** Saint Louis, MO#
*
* Title:

** Office Assistant#
*
* Job Description:

**** Job Overview
** The Office Assistant is responsible for administrative responsibilities with light janitorial tasks to ensure a smooth and efficient working environment. The ideal candidate will be organized, proactive, and capable of managing a variety of tasks to support the daily operations of our office.
** Roles & Responsibilities
*** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
* Greet and assist all visitors, vendors, and employees in a friendly, professional, and welcoming manner.
* Manage the front desk daily operations, including answering and directing phone calls, taking accurate messages, and monitoring visitor access.
* Serve as a point of contact for general office inquiries and employee needs.
* Assist with planning, coordination, and execution of office events, including setup, catering, décor, and communication.
* Maintain an organized and presentable reception area and all shared spaces throughout the office.
* Oversee all office supply inventory and ordering, including kitchen and breakroom items; manage vendor relationships and maintain cost efficiency.
* Process and distribute incoming and outgoing mail, packages, and deliveries.
* Manage conference room scheduling, ensuring rooms are prepared for meetings with necessary supplies and technology
* Stock all refrigerators, cabinets, and drawers throughout the office to ensure availability of refreshments and supplies.
* May be required to perform cleaning tasks, such as vacuuming, dusting, and emptying trash bins
* May be required to clean and sanitize common areas, including restrooms and kitchen spaces
* Organize and maintain all storage areas, including common spaces and inventory storage rooms, ensuring items are labeled, accessible, and orderly.
* Track and coordinate maintenance requests; communicate with building management and vendors to ensure prompt resolution.
* Conduct regular walkthroughs of the office to assess cleanliness, functionality, and safety; report and follow up on any facility or equipment issues.
* Support onboarding of new hires by preparing workstations, welcome kits, and office tours.
* Maintain office-related records, vendor contracts, and digital files in an organized system.
* Assist with internal communications related to facility updates, office policies, and event announcements.
* Partner with Facilities Manager to streamline operations and implement office improvements or initiatives.
* Manage local service providers (paper shredding, coffee, vending, plant service, etc.) to ensure quality and consistency.
* Coordinate with IT for equipment requests, troubleshooting, and asset tracking for the office.
* Support sustainability and recycling efforts within the office.
* Perform other related duties and special projects as assigned.
** Qualification
* * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
** Education and/ or

Experience:

** High school diploma or equivalent

Proven experience as an office assistant or in a similar role Familiarity with office equipment, such as printers and fax machines

Proficient in MS Office (Word, Excel, Outlook)
** Certificates, Licenses, Registrations:
** May be required to have a valid driver’s license.
** Knowledge, Skills, and Abilities:
** Excellent organizational and time management skills

Strong communication and interpersonal abilities

Ability to work independently and as part of a team Basic knowledge of cleaning and sanitation products and techniques
** Supervisory Responsibilities
** This position carries no supervisory responsibilities.
** Physical Demands & Work Environment
*** The physical demands…