Executive Assistant to Chief Executive Officer

About Speartip

We move fast, we demand precision, and do not drop balls. This Executive Assistant role is a mission-critical position supporting the CEO and protecting the operational heartbeat of the executive team.

If you are structured, assertive, obsessively organized, and thrive under high standards and accountability, keep reading.

This role is for someone who:

• Communicates clearly, confidently, and decisively (written & verbal)
• Is extremely organized (borderline OCD is a feature, not a flaw)
• Is detail-psycho… accuracy matters here
• Operates with a high level of professionalism and discretion
• Anticipates needs instead of reacting to problems
• Can turn chaos into organization
• Can manage pressure, pace, and priorities without hand-holding
• Understands that protecting the CEO’s time & attention is the job

You will often be the first point of contact for customers, vendors, and partners. Your professionalism, tone, and follow-through set the standard.

• Strong, assertive written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to prioritize multiple tasks using independent judgment
• Ability to thrive in a fast-paced, high-expectation environment
• Exceptional listening skills and customer service mindset
• Willingness to learn and adapt quickly
• Ability to work independently and as part of a TEAM

• Mastery of Google Workspace (Gmail, Drive, Docs, Calendar)
• Experience working on a Mac
• Working knowledge of Quick Books (or ability to learn quickly)
• Experience with project management tools (Asana preferred)
• Comfortable working remotely with a planned transition to in-office

• Manage the CEO’s calendar and inbox with precision and urgency
• Serve as gatekeeper for internal and external communications
• Manage the company inbox and ensure timely follow-up
• Coordinate and track projects and materials in Asana
• Assist with proposal preparation and administrative support
• Support light office management responsibilities
• Coordinate internal meetings and logistics
• Support customer success initiatives and client communication
• Order office supplies and research vendors, pricing, and services
• Maintain clean, organized systems and documentation
• Handle additional projects and responsibilities as assigned

• Experience supporting senior-level executives or founders
• Experience in operations-driven, fast-growth environments preferred
• High standard for accuracy, confidentiality, and execution
• Comfortable working with leadership that moves fast and expects results