Receptionist​/Office Coordinator

Join to apply for the Receptionist/Office Coordinator role at Arch Bridge Family Office
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PROBLEM SOLVERS WANTED | Our motivated, talented team is the secret to our success. We are committed to fostering a highly collaborative environment and ongoing opportunities for learning at all levels.

WHO WE ARE | Arch Bridge Family Office is a multi‑family office and trust company that serves multi‑generational families with complex wealth. Our philosophy is straightforward; focus on our clients, put them first and always better our service. We provide holistic, high‑touch client service including customised, independent investment management and a full range of family‑office and fiduciary services. We serve a limited number of clients with substantial wealth in order to maintain very low client‑to‑employee ratios.

Each client family is different, and so are we.

ARCHBRIDGE FAMILY OFFICE is seeking a new Receptionist/Office Coordinator to join our team as our long‑time receptionist of over 15 years is retiring. This position offers an excellent opportunity to gain hands‑on experience in office administration and client service within a dynamic, professional environment. Arch Bridge works with approximately 65 client families across the country, advising on more than $15 billion of total wealth.

Our Receptionist is the first point of contact for clients, guests, and vendors. This role requires a professional, courteous, and organised individual who can manage front desk operations while supporting administrative tasks to ensure smooth office functioning. This is an in‑office position with regular office hours Monday–Friday, 8:00 am–5:00 pm with an hour lunch break.

• Enjoy being the first point of contact and creating a welcoming environment for employees, clients and guests.
• Have excellent communication skills and can handle phone calls and in‑person interactions with professionalism and warmth.
• Are highly organised and detail‑oriented, able to manage multiple tasks without losing focus.
• Thrive in a fast‑paced environment and can adapt quickly to changing priorities.
• Take pride in confidentiality and discretion, especially when working with sensitive information.
• Have a proactive mindset, anticipating needs and solving problems before they arise.
• Are comfortable with Microsoft Office and learning new tools.
• Value teamwork, but can also work independently with minimal supervision.
• Bring a positive attitude and polished demeanour to every interaction.

• High school diploma or equivalent; associate or bachelor’s degree considered a plus.
• Prior experience in a receptionist or administrative role in a financial or professional services environment.
• Strong verbal and written communication skills.
• Proficiency in Adobe and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Professional demeanor with exceptional customer service skills and ability to handle sensitive information.
• Excellent organisational and multitasking abilities.
• Experience with Salesforce and/or SharePoint considered a plus.
• Ability to work independently and as part of a team.
• Adaptable to changing responsibilities and work styles.
• High energy level, strong work ethic, and quick learner.

• Greet and assist employees and visitors in a professional and welcoming manner.
• Answer and direct phone calls promptly and accurately.
• Manage incoming and outgoing mail and deliveries.

• Prepare conference rooms and arrange catering for internal and external meetings.
• Schedule and manage calendar invites for internal meetings and events.
• Maintain office supply and café inventory and place orders.

• Coordinate with building management for facilities maintenance, cleaning and repairs.
• Maintain reception, supply rooms and office café areas, keeping them clean and organised.
• Support special projects, office tasks and events as assigned.

• Competitive compensation with bonus potential.
• Generous benefits package (medical/dental/vision coverage, FSA/HSA, 401(k) with company match, paid time off).
• Company‑paid parking.
• In‑house training and professional development.
• Mentorship from colleagues with diverse, seasoned backgrounds.

Apply now to join our Arch Bridge Family!

Location:

St. Louis, MO

Salary: $50,000 – $65,000 per year.