HR Coordinator; Entry Level

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Assists the Director of Human Resources with day-to-day administrative functions. Manages the administrative functions of new hires, background checks and drug testing process. Assists in communicating with employees, managers, and third-party administrator regarding Family & Medical Leave and other Leaves of Absence. Other various HR-related functions.

• Drafts offer letters for new hires for manager review/approval, then emails to new hire.
• Determines and communicates appropriate locations for drug screens/physicals.
• Submits background checks/MVRs.
• Monitors and reviews all results to determine if satisfactory to meet eligibility criteria of position in which new hire was offered.
• Keeps hiring managers informed of new hire status.
• Collects all new hire paperwork.
• Manages I-9 process for new employees: verify forms are complete, signed, and complete copies of appropriate supporting documentation are provided.
• Manages unemployment claims process with vendor: forward incoming claims to vendor; retrieve documentation from files, former employee’s manager, and Employee Services and forwards to vendor. Follow up with manager to ensure s/he has paperwork and is prepared for any upcoming hearings.
• Manage Federal and State Labor Law Poster Program and subscription service for Hogan (company-wide).
• Assist in communicating with employees and managers regarding Family & Medical Leave, Paid Maternity Leave, Military Leave, and Personal/Discretionary Leave, as well as working with our third-party administrator.
• Maintain an organized follow-up/tickler system to track open-ended items that need to be followed up on at a later date.
• Ensures any on-going required paperwork is completed.
• Handles general employee inquiries.
• Maintains employees’ electronic personnel files in Docu Ware.
• Ensures confidential information is protected.
• Other duties as assigned.

• Bachelor’s degree in HR, Business Administration is required
• Knowledge of human resource database software preferred
• Strong organizational skills with great attention to detail
• Excellent communication skills, both verbal and written
• ADP Workforce Now experience preferred
• Proficient in Word, Excel, PowerPoint and Outlook

N (Not Applicable) Activity is not applicable to this position

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)