Practice Assistant

Practice Assistant

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Norton Rose Fulbright is accepting expressions of interest from aspiring legal support professionals to join our St. Louis team. This posting is part of our evergreen hiring approach, which allows us to engage with experienced professionals on a rolling basis for future opportunities.

The Practice Assistant in our St. Louis office will provide direct support to lawyers by performing administrative and legal work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession.

This position will require presence in the St. Louis office at least three days per week pursuant to the firm's hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Coordinate travel arrangements with firm's travel provider
• Organize and manage files/emails in the document management system
• Document production, including formatting, editing, and finalizing correspondence, contracts and memoranda
• Process business expense reimbursements and vendor payments
• Input time entry for assigned lawyers
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• File documents electronically (File Time) with various courts and remain up to date on format, filing requirements and deadlines
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Maintain, research and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Attend business development meetings to collect and organize key takeaways for the lawyers, including follow up on actionable items
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Additional responsibilities or special projects, as requested

Other duties may be assigned.

Qualifications:

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate's or Bachelors degree preferred; high school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Main…