IT Administrative Specialist

Lutheran Church Extension Fund (LCEF) is a trusted financial institution dedicated to starting, sustaining and strengthening Lutheran Church-Missouri Synod (LCMS) ministries. Since 1978, LCEF has provided financial resources, strategic guidance and innovative solutions to help congregations, schools, organizations and church workers achieve their goals. When you join our team, you're not just building a career—you're using your talents and applying your professional expertise to serve a higher purpose in a values-driven organization.

The IT Administrative Specialist plays an important role in ensuring the efficiency and effectiveness of LCEF's technology operations. By coordinating administrative processes, supporting vendor relationships, and managing financial and operational activities, this role helps keep the IT department running smoothly while allowing the team to focus on delivering reliable technology solutions.

The IT Administrative Specialist provides administrative and operational support for the Information Technology function, including vendor coordination, invoicing, budget tracking, system access administration, and departmental documentation. Working closely with IT leadership, team members, internal teams, and external vendors, this role ensures administrative processes are completed accurately and efficiently while supporting ongoing departmental needs.

In this role, you will:

• Perform a wide range of administrative support activities, prioritizing tasks to meet deadlines in a dynamic IT environment.
• Manage invoicing processes, including vendor invoice review, submission, tracking, and coordination with Accounting.
• Maintain ongoing communication with vendors regarding billing, contract terms, and service-related inquiries.
• Support budget tracking activities, including monitoring expenses and maintaining supporting documentation.
• Coordinate and schedule meetings, prepare agendas, and manage calendars for IT leadership or teams.
• Prepare, format, and distribute reports, presentations, and other documentation.
• Perform system administration support tasks, including onboarding/offboarding users and maintaining access in designated enterprise systems.
• Maintain accurate records related to system users, vendor contracts, and administrative documentation.
• Coordinate onboarding logistics for new hires, contractors, and vendors within the IT function.
• Assist with departmental coordination efforts such as change management communications and process tracking.
• Serve as a point of contact for administrative inquiries from internal stakeholders and external partners.
• Support continuous improvement of administrative processes and documentation practices.

• Minimum of 2 years of administrative support experience, preferably within an IT or technical environment.
• Associate's degree in business administration, information systems, or a related field preferred; equivalent combination of education and experience may be considered.
• Experience supporting vendor management processes, invoicing, or budget tracking preferred
• Proficient in Microsoft Office Suite; ability to learn and navigate new and proprietary systems quickly.
• Working knowledge of administrative processes related to invoicing, budget tracking, and vendor coordination.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and accuracy in documentation, data entry, and financial tracking.
• Ability to work independently with limited supervision while exercising sound judgment.
• Strong written and verbal communication skills with the ability to interact effectively with team members, leadership, and external vendors.
• Dem…