Climate Initiatives Program Coordinator II

Location: St. Louis

Position Summary

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

Provides financial and administrative support to the Midwest Climate Collaborative, a multi-state and multi-sector network hosted by the Center for the Environment at WashU.



Job Description

Primary

Duties & Responsibilities:

• Enters transactions infinancialsystem. Processes expense reports, invoices, reimbursements, and other payments for the MCC. Tracks and monitors expenses for the MCC.Assistsin budget planning for projects and grants; may approve transactions; and run/review reports.
  
  Enters personnel/payroll information inHRsystem.
• Provides logistical support and preparation for presentations, training, interviews,workshopsandspecial events that occur on- and off- campus, including annual Summit (i.e. manages registration,arranges location, orders food, assembles materials, schedules speakers, prepares sign-in sheets and name badges, arranges parking, etc.). Serves aspointof contact for scheduling classrooms and lecture halls.
• Schedules appointments and meetings with internal and external participants, handles complex travel arrangements and meeting details (i.e. setting up virtual calls, booking lodging, car, train, and plane travel to multiple cities). Schedules andmaintainsdaily appointment calendars, coordinates meeting details and confirmations. Prepares travel expense reimbursement according to guidelines.
• Provides administrative support to assigned staff. Manages the organization and retention of electronic documents, sets up virtual meetings, takes notes duringfacilitatedmeetings.
• Maintains/updates contact information, directories, departmental lists, emaillistsand databases. Maybe responsible for updating/maintaining routine web pages and social networking sites.
• Coordinatespurchaseorder requests and work order requests.
  
  Maintains office supply inventory and coordinates purchase of supplies as needed.
• Assist in preparing contract budgets, grant applications, proposals, statusreportsand financial statements.
• Perform other duties as assigned

Working Conditions:



Job Location /

Working Conditions:

• Normal office environment

Physical Effort:

• Typically sitting at a desk or table

Equipment:

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:



Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:



Preferred Qualifications

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with…