Department Assistant - Rehab
Job in
St. Louis, Saint Louis, St. Louis city, Missouri, 63105, USA
Listed on 2026-10-21
Listing for:
Shriners Children’s Hospital
Part Time
position Listed on 2026-10-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration, Administrative Management
Job Description & How to Apply Below
Shriners Children’s St. Louis is seeking a part-time Department Assistant to join our Rehab team.
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* Hours:
** The position is part-time on day shift and will work 20 hours per week.
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* Key Responsibilities:
*** The Department Assistant completes assignments for the Rehab Services department in an efficient and timely fashion.
* Responsible for department correspondence, typing, photocopy, filing and department inventory.
* Prepares equipment and paperwork for shipping to the outreach clinics.
* Appropriately receives and processes patients, families, visitors, staff and Shriners both on the phone and in person.
* Prepares incoming and outgoing mail.
* Checks in and out daily rehab patients seen by staff.
* Maintains daily rehab patient schedules.
* Schedules patients in SHCIS for OT/PT, Child life, and Media Services, and other departments as needed.
* Inputs Prosthetic and Orthotic information into Ad-Hoc charting as needed.
* Review Rehab documentation for status of POC verification.
* Pulls pressure garment files and garments for therapists/technicians.
* Accurately orders supplies for OT/PT, Child life, and Media Services departments in a timely manner.
* Submits preauthorization requests to insurance companies for OT/PT services.
* Submits payments to vendors used by OT/PT, Child Life, and Media Services in a timely manner.
* Submits check requests and provide appropriate documentation to support purchases as needed.
* Track monthly budgets check it against the variance report on a monthly basis for discrepancies.
* Maintains database to track supplies ordered for each OT/PT, Child life, and Media Services departments.
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* Required Qualifications:
*** High School Diploma/GED
* Intermediate level skills in Microsoft Office
* Excellent communication skills and ability to work in and promote a positive work environment
* Ability to effectively use on-line scheduling, medical records and other systems related to patient care.
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* Preferred Qualifications:
*** 2 Years Administrative Assistant/Clerical
* 1 year previous scheduling experience in an outpatient rehabilitation environment
* Bilingual Spanish/English Compensation is determined based on years of relevant experience and departmental equity.
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