Office Manager

Office Manager, Imports

The Office Manager, Imports is responsible for overseeing the day-to-day administrative, operational, and office management functions supporting the Imports organization. This role serves as a key business partner to leadership, ensuring efficient office operations, administrative support, vendor management, employee onboarding coordination, travel administration, budgeting, and facility management. The Office Manager acts as a liaison between the Imports team, corporate departments, external vendors, and international offices to support business objectives and maintain a productive work environment.

This position is Full-time, in-office onsite at our West County Office near Westport. This is not a remote role.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate and facilitate onboarding activities for new employees in both U.S. and international offices, including workspace, equipment, and orientation preparation.
• Manage executive and department calendars, meeting schedules, and shared department resources.
• Serve as the primary point of contact for visitors, vendors, couriers, and building management.
• Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations.
• Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues.
• Manage office supply inventory, purchasing activities, and expense controls to support operational needs.
• Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost-saving opportunities.
• Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets.
• Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events.
• Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance.
• Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees.
• Manage company-wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements.
• Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives.
• Coordinate outbound shipments and support freight and logistics requests as needed.
• Represent the department on Corporate Safety Committees, facility meetings, and other cross-functional initiatives.
• Maintain departmental records, office procedures, and administrative processes to support operational effectiveness.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Perform additional duties and special projects as assigned.

Education & Experience

• Bachelor's degree in business administration, management, or related field preferred.
• Minimum of 5 years of office management, operations, executive administration, or related experience.
• Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred.
• Experience managing budgets, vendors, and office operations.

Knowledge, Skills & Abilities

• Strong organizational, planning, and project coordination skills.
• Ability to manage multiple priorities with minimal supervision in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to work professionally with employees at all levels of the organization, external vendors, and international business partners.
• Strong problem-solving and decision-making abilities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail, accuracy, and follow-through.
• Experience coordinating international travel and visa/passport processes preferred.
• Ability to lead office initiatives and influence positive workplace culture.

The perks of being a Bunzl team member don't stop at being part of a great team or being valued as our #1 asset. We offer a full range of benefits to help our employees take care of themselves and their families today, tomorrow and for the future.

• Medical,…