Artistic Assistant

EOE Statement At Opera Theatre of Saint Louis, we value equity, diversity, and mutual respect. We strongly encourage people of color, LGBTQ+ individuals, women, people with disabilities, and others who have been historically excluded to apply. Our goal is to be a diverse workforce that is representative of our vibrant community. We are committed to creating an inclusive environment for all employees.

OTSL will not discriminate against employees or applicants on the basis of race, color, religion or belief; national, social, or ethnic origin; age; sex, sexual orientation, gender identity and/or expression; physical, mental, or sensory disability; family or parental status; genetic information or characteristics; protected veteran status; or any other protected class under federal, state, or local law. OTSL will not tolerate discrimination or harassment based on any of these characteristics.

Opera Theatre of Saint Louis is seeking a highly organized and collaborative Artistic Assistant to provide essential administrative, operational, and financial support to the Artistic Department. This role helps coordinate artistic activities, personnel processes, department operations, artist services, data management, financial tracking, and cross-departmental communication. Working closely with the Associate Director of Artistic Operations, Director of Artistic Administration, Company Manager, Finance team, Marketing team, and other internal partners, the Artistic Assistant supports the smooth execution of artistic planning and department priorities through strong attention to detail, clear communication, and proactive problem solving.

• Provide administrative and operational support for artistic activities, personnel, schedules, and departmental priorities.
• Manage and maintain artistic duty schedules, ensuring timely updates and communication under the direction of Artistic leadership.
• Support payroll and personnel hiring processes, including visa application processing for artists.
• Serve as a liaison between Artistic Operations, Finance, Marketing, and other internal stakeholders to support effective communication and process execution.
• Partner with the Company Manager to support artist services and related administrative needs.
• Support the review, proofreading, and coordination of artistic and marketing materials to ensure accuracy, consistency, and alignment across departments.
• Reconcile, track, and monitor departmental expenses on a monthly basis; maintain accurate records; and support budget tracking, invoice processing, and payment follow-up.
• Partner with the Associate Director of Artistic Operations to maintain Arts Vision records, contract information, templates, and operational data.
• Maintain project templates, forms, and operational resources to support consistency and efficiency across digital organizational tools, including Arts Vision, Asana, and Microsoft Office Suite.
• Provide on-site artistic support during performances, rehearsals, auditions, and special events as part of assigned Artistic Duty responsibilities.
• Support the planning and execution of auditions, including serving as an audition monitor as requested.
• Coordinate project and meeting logistics, including scheduling, agenda development, preparation of materials, documentation, and follow-up communication.
• Track special project timelines, action items, and deliverables to support successful execution.
• Assist with initiatives that foster a culture of equity, diversity, inclusion, and belonging.

• Participate in evening and weekend obligations during key times of the year.
• Attend staff, department, and artistic operations meetings as requested.
• Participate in…