Collections Management Database Administrator

Commitment to Racial Equity

The Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses; sexual orientations; gender identities/expressions; religious, political, and ideological perspectives; and abilities are able to be engaged, feel valued, and thrive.  

for the full Commitment to Racial Equity

One of the leading historical societies in the country, the Missouri Historical Society is in the midst of a transformative decade. We believe public history has the power to build stronger communities, and creating incredible experiences for our visitors is central to that work. With the help of every member of the MHS team, we're committed to expanding our efforts to share more history with more people than we ever have before.

Founded in 1866, the Missouri Historical Society operates three locations - the Missouri History Museum, Soldiers Memorial Military Museum, and the Library and Research Center. Together our locations serve as the confluence of historical perspectives and contemporary issues to inspire and engage audiences in the St. Louis region and beyond. We do that by telling local stories that focus on the history of this region and its people.

This approach has led to some of the most consistently successful years in MHS's history.

The Collections Management Database Administrator serves as the technical expert and administrator for the Missouri Historical Society's collections management database. This position is responsible for the daily management and maintenance of the museum's current Mimsy XG database. As a member of the collections team, they work to use the collections management database to improve processes, automate workflows, and increase efficiency for users.

They also promote and support expanded use of the database for a wider array of museum projects. This position will play a vital role in our promise to share more of our collections than ever before - a key pillar of our mission and the We Are St. Louis campaign. The Administrator will help establish and enforce data standards and document data entry procedures in accordance with best practices in collections management and database administration.

The Administrator will collaborate with staff on projects requiring electronic access to collection information and oversee database security.

The Collections Management Database Administrator will also serve as the project leader for the museum's migration from Mimsy XG to Axiell Collections. They will work with Axiell in all aspects of migration and act as team lead for data clean up, mapping, and ensure a smooth transition to the new system. Upon launch, the Collections Management Database Administrator will provide training and technical support to database users, including creating tutorial documents and troubleshooting database issues.

The Administrator will manage a portfolio of database reports and develop new reports as needed.

This is a temporary full-time position slated for 3 years.

• Oversee management and maintenance of the museum's collections management database
• Provide training and technical support to database users, including creating tutorial documents, and troubleshooting database issues
• Establish data standards and document data entry procedures in accordance with best practices in collections management
• Manage portfolio of reports and develop new reports as needed
• Develop database functions to improve processes, automate workflows, and increase efficiency for users. Promote and support expanded use of the database for a wider array of museum projects.
• Remain current of new trends and developments in collection database software as well as reporting software
• Act as project leader for migration from Mimsy XG to Axiell Collections
• Serve as representative to the museum's technology team working with the IT department, Web Lab, and Piction DAMS administrator to communicate updates and issues
• Respond to inquiries and provide data on collections statistics
• All other duties as assigned

• Demonstrated understanding of metadata in a museum collections environment
• History of working in complex database applications at the administrator level, including application configuration
• Experience creating and maintaining database reports and familiarity with best practices in documenting report programming
• Understanding of best practices in collections management and registration procedures
• Extremely high level of accuracy and attention to detail; commitment to efficiency and effectiveness of systems and schedules
• Ability to efficiently and effectively work on a variety of projects concurrently, with attention to the goals and priorities of the department and the institution
• Ability to establish and maintain effective…