Floating Legal Administrative Assistant

Join to apply for the Floating Legal Administrative Assistant role at UB Greensfelder
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This range is provided by UB Greensfelder. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$50,000.00/yr - $70,000.00/yr

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UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named “2025 Ohio and Missouri Firm of the Year” by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners.

Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit  Our Business Begins With You.

• Electronic filing in MO/IL courts and case filing in firm document management system.
• Drafting, editing, and proofing various legal documents and correspondence.
• Scheduling and calendaring internal/external meetings, depositions and hearings, pleading and discovery deadlines.
• Overall assistance with litigation process and procedures.
• Act as witness or notary for T&E signings.
• Prepare estate planning binders.
• Manage and complete scanning projects.
• Assist with Clayton meeting setup (room/refreshments) and greet clients when in that office.
• Various other administrative duties as assigned by attorneys and paralegals.

• 5+ years law firm experience in T&E, Construction and Labor & Employment.
• Notary certification or ability to attain notary certification.
• Proficiency in Microsoft Word, Excel, and PDF programs, with the ability to create table of authorities and table of contents.
• Electronic filing in Missouri/Illinois and Federal courts.
• Experience with billing, docket management, and trial preparation.
• Experience to produce, review, and format legal documents.
• High level of attention to detail.
• Effective communication skills, both written and verbal.
• Strong teamwork skills and the ability to prioritize workflow in a fast-paced environment.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.

Mid-Senior level

Full-time

Legal

Law Practice