Accounting & Payroll Specialist

Director of Operations at One Tech Engineering

One Tech is seeking a detail-oriented Payroll & Accounting Coordinator to oversee payroll for field contractors and manage accounts receivable functions. This role plays a critical part in ensuring accurate payroll processing, timely invoicing, and clean financial records. The ideal candidate is highly organized, comfortable working independently, and experienced with Quick Books in a fast-paced, deadline-driven environment.

• Process bi‑weekly payroll for field contractors across multiple projects
• Ensure accurate timecard review, approvals, and compliance with client billing terms
• Maintain contractor pay rates, deductions, reimbursements, and adjustments
• Coordinate payroll-related questions with contractors and internal team members
• Ensure compliance with federal, state, and client‑specific payroll requirements
• Generate and distribute client invoices in accordance with contract terms
• Track payments, apply receipts, and reconcile accounts
• Follow up on outstanding invoices and support collections as needed
• Maintain accurate AR aging reports
• Manage day‑to‑day accounting functions within Quick Books
• Reconcile bank and credit card accounts
• Enter and maintain accurate financial records
• Assist with month‑end close and financial reporting
• Support audits and provide documentation when needed
• Maintain organized digital records and documentation
• Collaborate with recruiting and operations teams to ensure payroll accuracy
• Identify process improvements to increase efficiency and accuracy
• Assist leadership with ad‑hoc financial reporting and analysis

• 3‑5+ years of experience in payroll, accounting, or bookkeeping
• Strong working knowledge of Quick Books (Online or Desktop)
• Experience processing payroll for hourly workers or contractors
• Solid understanding of accounts receivable processes
• High attention to detail and accuracy
• Strong organizational and time‑management skills

• Experience in staffing, recruiting, or construction/field‑based industries
• Familiarity with multi‑state payroll
• Experience working in a small or growing company environment

• Associate

• Full‑time

Accounting/Auditing and Finance

Staffing and Recruiting, Utilities, and Electric Power Generation

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance