Payroll Coordinator

Job Details:

Job Location:

St. Paul, MN 55104, Position Type:
Full Time, Salary Range: $30.00 - $35.00 Hourly, Job Shift: Day, Payroll & Accounting Specialist

For more than 130 years, Episcopal Homes of Minnesota has been a trusted leader in senior care in St. Paul’s Midway neighborhood. Our campus provides Independent Living, Assisted Living, Memory Care, Skilled Nursing, and Hospice services.

We are seeking an experienced and detail-oriented Payroll & Accounting Specialist to join our Finance team. Reporting to the Director of Finance, this position is responsible for processing bi-weekly payroll while supporting accounting, reporting, and administrative functions across the organization.

This is a great opportunity for someone who enjoys payroll, accounting, problem-solving, and working collaboratively with Finance and Human Resources.

• Pay: $30.00–$35.00/hour, based on experience
• Schedule:
  
  Full-Time, Monday–Friday
• Work Arrangement:
  Hybrid

At Episcopal Homes, we recognize the importance of our team members and offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Health Savings Account (HSA)
• 403(b) retirement plan with employer match
• Paid time off
• On-site childcare with an employee discount
• Scholarships for continued learning
• Employee assistance and wellness resources
• On-site fitness center and warm-water therapy pool
• Employee dining and campus amenities
• Professional development opportunities

• Process bi-weekly payroll accurately and on time
• Review employee timecards and verify required approvals
• Audit payroll documentation and correct discrepancies
• Partner with Human Resources to verify new hires, terminations, transfers, pay changes, and other employee updates
• Process special and off-cycle payrolls as needed
• Research and resolve payroll questions related to PTO, direct deposit, garnishments, retroactive pay, tax withholding, workers’ compensation, and paycheck discrepancies
• Maintain and audit payroll records, year-to-date totals, hours worked, and deductions
• Complete payroll reporting and regulatory filings, including CMS reporting for skilled nursing
• Maintain organized payroll records in accordance with organizational and regulatory requirements
• Support financial, 403(b), and workers’ compensation audits
• Assist with financial data entry, reporting, and cost reports
• Respond to employee and manager payroll questions in a timely and professional manner
• Maintain confidentiality of employee and payroll information

• Associate’s degree in Accounting
• Minimum of two years of computerized payroll processing experience
• Proficiency in Microsoft Word and Excel
• Strong attention to detail and accuracy
• Excellent organizational, communication, and problem-solving skills
• Ability to manage deadlines and multiple priorities
• Ability to work independently and collaboratively
• Strong customer service skills
• Ability to maintain confidentiality when handling sensitive employee information

• Certified Payroll Professional (CPP) designation
• Payroll experience within healthcare or senior living

• Ability to sit for extended periods while working on a computer
• Occasional standing, walking, bending, and lifting of office materials
• Ability to work effectively in a fast-paced environment with critical payroll and accounting deadlines

At Episcopal Homes of Minnesota, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability,…