Accounts Receivable Specialist

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support financial operations for a manufacturing organization in Saint Paul, Minnesota. This contract to permanent opportunity is ideal for someone who is highly organized, comfortable managing receivables across multiple entities, and confident working with cross-functional teams to resolve billing and payment issues. The role focuses on maintaining accurate account balances, improving collection results, and delivering clear reporting that supports strong cash flow management.

Responsibilities:

• Review receivables activity and aging data for multiple entities, prioritize past-due balances, and drive timely follow-up on outstanding invoices.
• Investigate billing inconsistencies, reconcile account differences, and partner with internal teams and customers to bring accounts into balance.
• Contact customers as needed to discuss payment timing, clarify terms, and address unresolved balances through effective collections outreach.
• Use ERP and accounting platforms to research account details, update payment information, and maintain reliable records for reporting purposes.
• Prepare recurring summaries on aging trends, collection efforts, and expected cash receipts to support financial visibility and planning.
• Document account activity, payment arrangements, adjustments, and customer communications in alignment with company standards.
• Work closely with accounting, sales, and operations teams to resolve disputes efficiently and remove barriers to payment.
• Identify patterns in late payments or recurring disputes and recommend practical improvements to strengthen credit and collections processes.