Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor oversees the daily accounts payable function while providing strong leadership and hands-on support to the Accounts Payable team. This role ensures invoices, credit card transactions, employee expense reimbursements, and other payables are processed accurately, efficiently, and in accordance with company policies and established accounting procedures. As an integral member of the Finance team, the Accounts Payable Supervisor balances team oversight with day-to-day processing responsibilities, supports process improvements and internal controls, and helps implement and administer financial systems and tools.

• Oversee the day-to-day operations of the Accounts Payable function, ensuring all activities are completed accurately and on time.
• Lead, mentor, and develop a team of Accounts Payable professionals, providing guidance, coaching, and support to help them grow in their roles.
• Review and ensure accurate processing of vendor invoices, credit card transactions, employee expense reimbursements, and other payables in accordance with company policies and accounting procedures.
• Maintain and improve internal controls within the Accounts Payable function to ensure compliance and reduce risk.
• Serve as a hands-on leader by performing daily accounts payable tasks as needed while managing team performance and workload.
• Build and maintain strong relationships with vendors and internal stakeholders, addressing inquiries and resolving issues promptly and professionally.
• Support the implementation, administration, and optimization of financial systems and tools used for accounts payable processing.
• Contribute to the transition from manual accounts payable processes to more automated workflows, including working with tools such as Emburse.
• Assist in improving accounts payable procedures, workflows, and controls to enhance efficiency, accuracy, and scalability.
• Support financial audits by preparing documentation, responding to auditor requests, and ensuring the completeness and accuracy of accounts payable records.
• Assist with month-end and year-end close activities related to accounts payable, including reconciliations and reporting.
• Support the setup, implementation, or administration of new bank accounts, payment methods, or related banking processes as needed.
• Collaborate with cross-functional teams, including Finance and other departments, to support evolving business needs and continuous process improvements.
• Adapt to a changing and evolving environment by embracing new systems, tools, and ways of working within the Finance and Accounts Payable teams.

• 5+ years of accounts payable or related accounting experience.
• 2+ years of experience leading a team, with demonstrated people leadership and mentoring capabilities.
• Associates degree in Business, Accounting, or a related field.
• Strong accounts payable knowledge, including invoice processing, credit card transactions, and employee expense reimbursements.
• Advanced Microsoft Excel skills, including Pivot Tables and VLOOKUP functions.
• Experience with 1099 processing and related reporting requirements.
• Ability to balance hands-on processing responsibilities with team leadership and oversight.
• Strong attention to detail and commitment to accuracy in financial data and documentation.
• Ability to work within established accounting procedures and company policies while maintaining internal controls.
• Excellent communication and interpersonal skills for working effectively with vendors and internal stakeholders.
• Demonstrated ability to work in a responsive, engaged, and evolving team environment.

• Experience with Microsoft Dynamics or a similar ERP system.
• Experience supporting the implementation or administration of new bank accounts, payment methods, or related banking processes.
• Experience with in architecture, engineering, construction, professional services, or consulting industries, especially in environments without a traditional purchase order system.
• Experience improving accounts payable procedures, workflows, controls, or automation.
• Experience supporting financial audits and month-end or year-end close processes.
• Experience working with or implementing accounts payable automation tools, such as Emburse.
• Comfort working in a changing, growing environment where new systems and processes are being implemented.
• Demonstrated ability to contribute to continuous improvement initiatives within…