Federal Enforcement Support - Office & Administrative Specialist Senior

Position:
Federal Enforcement Support (Office and Administrative Specialist, Senior)

Job  | Agency:
Minnesota Department of Health (MDH) | Division:
Health Regulation |

Location:

St. Paul, MN | Telework:
Up to 50% hybrid for applicants residing in MN or a bordering state within 50 miles |

Start date:

12/31/2025 | Closing date: 1/06/2026 | Salary: $22.23–$30.09 hourly; $46,416–$62,827 annually |

Work Shift:

Monday–Friday, 8:00 a.m. – 4:30 p.m.

This position provides administrative, technical, and clerical support to federal/state survey, enforcement licensing and/or management teams. The primary responsibility is to ensure survey documents are uploaded timely to the federal data system and the MDH website. Additionally, the position is responsible for the CLIA administrative duties and supporting the Nurse Aide Registry monthly call.

• Process federal recertification survey packages, ensuring compliance with state and federal regulations, and upload them electronically to the CMS ASPEN Central Office (ACO) data system.
• Track information for accurate reports for distribution to HRD district offices.
• Upload survey documents to the MDH/HRD website.
• Provide administrative support for federal/state enforcement, licensing teams, eleven district offices and the state fire marshal as needed.
• Complete CLIA email and processing 116 applications and Nurse Aide Registry call duties.

• 1 year clerical experience sufficient to provide administrative, technical, and clerical support.
• Data entry skills sufficient to create database records and update entries in a timely manner.
• Customer service skills sufficient to provide prompt, courteous, and accurate information to a variety of customers over the phone, in person, and via email.

• Organizational skills to manage tasks and deadlines.

• Previous experience using Microsoft Office Suite to prepare, edit, and finalize emails, memos, reports, and other documents.

• Successful completion of a background check and employment reference check.

Apply online and Select “Apply for Job” at the top of the page. For Connect 700 Program applicants, email the Job , Working Title, and a valid Proof of Eligibility Certificate by the closing date to Amy Winters ters.us.

Questions:
Call Amy Winters at 651‑201‑5617 or email amy.winters.us. For assistance during the application process, contact the Careers Help Desk at 651‑259‑3637 or email careers.us.

Minnesota state agencies are equal‑opportunity, affirmative‑action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status, or activity in a local Human Rights Commission or any other characteristic protected by law.

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651‑259‑3637 or email careers.us.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low‑cost medical, dental, vision, and prescription drug plans, including IVF and dairy care
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer‑paid life insurance
• Short‑term and long‑term disability insurance
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that support physical, emotional, social, and financial well‑being

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify)

• Confidential support for work/life challenges including mental health, relationships, grief, finances, and legal issues.
• Daily Living/Convenience Services: chore services, home repair, trip planning, child/elder care