Operations Support Specialist​/Office & Admin Specialist Sr

Operations Support Specialist / Office & Admin Specialist Sr

Join to apply for the Operations Support Specialist / Office & Admin Specialist Sr role at Minnesota Department of Human Services

The Department of Human Services (DHS) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

• Job
• Location:
  
  St. Paul
• Telework Eligible:
  Yes
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 01/02/2026
• Closing Date: 01/12/2026
• Hiring Agency/Seniority Unit:
  Human Services Dept / DHS Central Office AFSCME
• Division/Unit:
  Department of Human Services (DHS) / Office of Inspector General (OIG)-PIO Operations Support
• Work Shift/
  
  Work Hours:
  
  8:00 a.m.
  
  - 4:30 p.m.
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $22.23 - $30.09 hourly; $46,416 - $62,827 annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: D - Office of Inspector General
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

• Position is in office four (4) days a week and can telework one day a week if eligible. Telework is available to applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

• Performing and/or assuring the timely performance of all business requirements established in the administrative policies and procedures and standard operating practices.
• Providing administrative support as required by PIO.
• Managing schedules and meeting document production/processing.
• Providing support for division communications and human resource processes and procedures.
• Working in collaboration with and providing administrative support as required to PIO and its reporting Divisions.

• Clear description of experience in the areas listed, including start and end months and years for each job held.
• Development of administrative and programmatic procedures assisting with forms and all processes related to hiring and the onboarding process.
• Accounting/budgeting/expense experience managing, preparing, and submitting financial and accounting paperwork, such as expense reports.
• Database, documents, and records management relating to documents or records retention.
• Word processing experience with Microsoft Word, Outlook, SharePoint, and Adobe.
• Customer services skills managing voicemail, incoming and outgoing mail, and email correspondence.
• Transcription.
• Spreadsheets creation/development and editing experience using Excel.

• Working knowledge of the statutes, rules, policies, mission and duties of the PIO unit in relation to the Department as a whole, to consumers, other governmental agencies, and internal and external stakeholders.
• Understanding of principles and techniques of program planning, development, and evaluation.
• Working knowledge of principles of data collection, analysis, and presentation.
• Ability to learn, understand, and apply new technologies to maximize efficiencies and organize complex information in a meaningful way.
• Excellent writing and speaking skills.
• Ability to develop and maintain professional working relationships and work collaboratively and respond flexibly to changing and sometimes conflicting priorities and demands.
• Variety of experiences working effectively with others from different backgrounds and cultures.

This position requires successful completion of the following:

• Background investigation prior to employment, including criminal background check, reference check, and fingerprinting check (MNJIS/CJIS).
• Complete the Criminal Justice Information System (CJIS) Security Awareness training within 3-business days from the start of employment; and successfully obtain/retain CJIS certification annually.

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