Administration Assistant

Description

The Minnesota State Fair Employment department is responsible for hiring and processing nearly 2,500 employees each year to put on one of the largest events in North America. The Administration Assistant will assist the Employment department with a variety of administrative tasks including supporting the Administration Supervisor.

Employment Type

• Summer Employment - two to three days per week beginning in May. Five days per week from June 15 through early September.
• Extended hours during peak times, including some weekends and evenings are required.
• This is an in-person position and does not have the possibility to work remotely.

Essential Functions

• Assist Administration Supervisor and Employment Supervisor with all aspects of the employment department and special projects as assigned.
• Assist with Employee Recognition programs.
• Assist with coordination of annual job fair.
• Assemble superintendent and employer packets.
• Oversee fair-time department meeting schedule.
• Oversee tracking and recruiting of fundraising groups.
• Assist with production of fair-time staff packets and coordinate their assembly.
• Answer incoming inquiries in person, via email and over the phone.
• Track and maintain detailed records of applicant files and interactions.
• Assist with data entry and mailing projects.
• Assist Minnesota State Fair employees with I-9 forms process, create and distribute s, staff packets and shirts if needed.
• As needed, meet one-on-one with applicants to review fair-time employment registration
• Present yourself in a professional manner to ensure all applicants have a positive experience in the Minnesota State Fair Employment Center.
• Interact with applicants from diverse backgrounds.
• Assist with tasks assigned by either the immediate supervisor or other full-time staff members as needed.

Job Requirements

• High school diploma.
• Must be at least 18 years of age or older.
• Available to work two to three days per week beginning in May. Five days per week from June 15 through early September with limited days off.
• Extended hours during peak times and consecutive days without time off are required. This includes some weekend work in the months of July and August.
• Strong computer skills.
• Excellent oral and written communication skiills.
• Ability to stay calm and handle conflict.
• Previous experience in an office setting.
• Maintain strong attention to detail and accuracy.
• Ability to work independently and multi-task.
• Ability to coordinate efforts with other members of the employment team.
• Data entry experience.
• Ability to maintain confidentiality.
• Ability to problem solve and use time management skills in a fast-paced office environment.
• Working knowledge of basic office equipment.