Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level administrative support to the President of our organization. Based in Vadnais Heights, Minnesota, this Contract position requires exceptional organizational skills, attention to detail, and the ability to handle a fast-paced, dynamic environment. The ideal candidate will excel at managing complex schedules, coordinating travel arrangements, and ensuring seamless execution of executive-level tasks and events.

Responsibilities:

- Deliver proactive administrative support tailored to the needs of the President, anticipating and addressing requirements ahead of time.

- Organize and manage intricate calendars, including scheduling meetings, leadership events, and special projects.

- Prepare high-quality, detail-oriented PowerPoint presentations and executive reports for diverse audiences.

- Arrange and coordinate domestic and international travel plans, including itineraries, logistics, and necessary documentation.

- Facilitate executive lunches, leadership gatherings, and other events by handling catering, logistics, and materials preparation.

- Serve as a key representative of the executive office by screening calls, welcoming visitors, and managing interactions.

- Maintain secure and efficient filing systems for correspondence and sensitive information.

- Track executive project action items, ensuring timely follow-through and preparation of relevant materials.

- Organize corporate events, both onsite and offsite, as requested by leadership.

- Stay informed about organizational priorities and initiatives to provide better planning support for executives. Requirements - Proven experience in executive-level administrative roles, showcasing advanced organizational abilities.

- Expertise in managing complex schedules and coordinating high-level meetings.

- Proficiency in creating high-quality presentations and detailed reports using PowerPoint.

- Strong skills in arranging travel logistics, including international itineraries.

- Demonstrated ability to professionally interact with executives, clients, and visitors.

- Knowledge of event coordination, including planning and execution.

- Ability to handle confidential information with utmost discretion and professionalism.

- Familiarity with company policies regarding proprietary information and confidentiality. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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