Academic Scheduling Specialist

This position provides administrative support and coordination for scheduling current full-time faculty & adjunct into academic schedules as well as Human Resources priorities.
This is not a recruitment position but more of an internal staffing position to ensure our academic schedule is fully staffed each semester. The position will coordinate activities associated with the contracting and hiring of the university's adjunct faculty. This position also is responsible for tracking full-time faculty workload. This position will support onboarding new adjuncts as needed. The position will also be responsible for administrative support and initiatives to support the staffing operations of university programs as well as dissertation hires.

This position will also collaborate with the Registrar Office to staff Independent Studies.

The ideal candidate will be detail-oriented, timely, collaborative, communicate professionally, possess strong technical and organizational skills, and demonstrate the ability to build a culture of positive faculty and staff engagement.

• Coordination and administrative processing of part-time Contracted Faculty of Practice contracts, in partnership with academic units and Human Resources team, and in alignment with the university's strategic priorities, all while focusing on building a culture of positive faculty engagement and connection with the university.
  • Example responsibilities include professional communication with internal and external constituents regarding workloads, policies, and processes; coordination with the university registrar regarding course scheduling and instructor needs; tracking of faculty qualifications; collaboration with deans to enter full-time faculty workload prior to opening sections for contracted faculty of practice; and entry of content to the university's Banner system for the Health Science and Business programs.
• Provide professional, timely, and high-quality administrative support for stakeholders (Deans, Faculty, CFP's) with a focus on collaboration and communication.
• Analyze administrative processes for operational efficiency, and provide recommendations for enhancing the staffing operations.
• Develop, implement, and maintain efficient administrative procedures and systems to support Human Resources daily operations. Example responsibilities include processing business office paperwork, coordinating schedules and meetings, and maintaining data and reports.
• Other duties as assigned.

• Bachelor's Degree:
  Required
• Master's Degree:
  Preferred

Preferred 1-2 Years Experience in staffing and scheduling of faculty

Experience with heavy data entry

Strong written and verbal communication skills

Experience in Google Sheets

Preferred:
Experience in Banner

Required:

Detail oriented with rate of high accuracy

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws. The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CSP is an institution of the LCMSand, to the extent allowed by law, CSP reserves the right to give preference in employment based on religious tenets.

The mission of Concordia University, St Paul, a university of The Lutheran Church
- Missouri Synod, is to prepare students for thoughtful and informed living, for dedicated service to God and humanity, and for enlightened care of God's creation, all within the context of the Christian gospel. This mission is rooted in academic excellence and Christian vocation.

The vision of Concordia University, Saint Paul, is to be acknowledged as the leading Lutheran university offering exceptional opportunities for students from all backgrounds who seek relevant career preparation and a challenging academic experience coupled with the insights of Lutheran theology.

Promise to Students –Concordia University, Saint Paul, empowers you to discover and engage your purpose for life, career and service, in a dynamic, multicultural, urban environment, where Christ is honored, all are welcome, and Lutheran…