Staffing Advisor

Job Overview

Fairview is looking for a Staffing Advisor at our Fairview Midway Corporate Campus in St Paul. The main goal of this role is to help daily staffing needs by finding coverage for call‑offs or short‑staffing using staffing grids in compliance with hospital policies, department budget, and staffing plan. This requires a high attention to detail and a fast‑paced energy.

Hours: 48 hours (0.6 FTE) every two weeks and benefit eligible.
Schedule: Day/Evening shifts – 8‑hour shifts, with three start times (4 am, 7 am, or 3 pm).
Weekend Rotation: Every other weekend.
Location: Onsite at Fairview Midway Campus, 1700 University Avenue, Saint Paul, MN.

We may send you a link to complete a video interview, which is a great way to showcase who you are and why you want to work for us.

• Produce and maintain 4‑week employee schedules as set by policy, union contract, and department guidelines.
• Approve and process time‑off requests, shift exchanges, and holiday schedules while ensuring accurate data entry in the scheduling system.
• Review staffing levels continuously and communicate staffing needs to employees, proactively filling vacant shifts.
• Review scheduled staff with Charge Nurses, Administrative Nursing Supervisors, and/or Nursing Managers on a shift‑by‑shift basis to ensure skill level matches patient care needs.
• Provide timely customer service to staff contacting the staffing office via phone, email, in‑person visits, or other messaging.
• Review, update, and approve employees’ timekeeping records (E‑time) in Kronos and the scheduling system per policy.
• Track and report departmental data including attendance records, employee data, and skill level information on all supported personnel.
• Actively participate in crafting and implementing improvements that result in improved processes, procedures, and practices, and participate in department and system quality improvement projects as assigned.

• Demonstrate ability to provide care or service while adjusting approaches to reflect developmental level and cultural differences of the population served.
• Communicate in a respectful manner.
• Ensure a safe, secure environment.
• Fulfill all organizational requirements and complete all required learning relevant to the role.
• Comply with and maintain knowledge of all relevant laws, regulations, policies, procedures, and standards.
• Foster a culture of improvement, efficiency, and innovative thinking.
• Perform other duties as assigned.

• High level of communication and problem‑solving skills.
• Proficiency with PC, network applications, and staffing software applications.
• Strong organizational skills.
• Ability to work independently and multi‑task while providing excellent customer service to all levels of staff, outside agencies, and contracts.

• Customer service experience.
• Bachelor’s degree.
• One to three years of staffing experience in an acute health‑care hospital setting.

Fairview offers a generous benefit package including medical, dental, vision plans, life insurance, short‑term and long‑term disability insurance, PTO and Sick & Safe Time, tuition reimbursement, retirement, early access to earned wages, and more. For additional information, visit https://(Use the "Apply for this Job" box below)..

An individual’s pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign‑on bonus, the bonus program that is approved and in place at the time of offer is what will be honored.

EEO/Vet/Disabled:
All qualified applicants will receive consideration without regard to any lawfully protected status.

Entry level

Full‑time

Human Resources

Hospitals and Health Care