Program Operations Coordinator

Black Men Teach is a movement and a mission — building a future where every child has the opportunity to learn from, be led by, and be inspired by a Black male educator. We recruit, prepare, and support Black men to enter and thrive in the classroom, strengthening schools and transforming communities in the process. At BMT, we’re reimagining what it means to teach, lead, and belong.

Our team is bold, innovative, and deeply rooted in purpose. We don’t just talk about change — we design it, build it, and live it every day. Our work is rooted in the belief that representation matters—and that our children’s schooling experience will never be complete without Black male teachers in the classroom.

The Program Operations Coordinator serves as the operational backbone of Black Men Teach's Programs Division, providing project coordination, operational support, and administrative leadership across Secondary Programs & Educator Pathways, Postsecondary Success, Collective Impact & Partnerships, Recruitment, and Teaching & Learning.

Reporting to the Managing Director of Programs, this role ensures priorities remain organized, projects move forward, meetings result in action, and operational systems function efficiently. Working closely with program leaders, the Program Operations Coordinator creates alignment, accountability, and consistency across the division while allowing Directors and Managers to focus on strategy, partnerships, and program impact.

The ideal candidate is highly organized, proactive, solutions-oriented, and thrives in fast-paced environments where attention to detail, follow-through, and collaboration are essential.

• Program Operations & Project Coordination (35%)
  • Coordinate operational priorities across the Programs Division to ensure projects, initiatives, and deliverables remain on schedule.
  • Monitor project timelines, implementation plans, and action items while following up with team members to ensure timely completion.
  • Maintain project management systems, shared work plans, trackers, and operational dashboards.
  • Support the implementation and continuous improvement of standard operating procedures (SOPs), workflows, and operational processes.
  • Identify operational bottlenecks and recommend solutions that improve efficiency and collaboration.
  • Ensure program documentation remains organized, accurate, and accessible.
• Leadership & Executive Support (25%)
  • Coordinate calendars, meetings, scheduling, and logistics for the Managing Director of Programs.
  • Support leadership meetings, one-on-one meetings, team meetings, and cross-functional planning sessions.
  • Prepare meeting agendas, capture meeting notes, document key decisions, and track follow-up action items.
  • Coordinate interviews, hiring logistics, and onboarding activities across the Programs Division.
  • Assist with travel coordination, conference logistics, and leadership event planning as needed.
• Cross-Functional Coordination & Communication (15%)
  • Provide operational support to Directors, Managers, and cross-functional project teams.
  • Coordinate communication, shared initiatives, and collaborative projects across program functions.
  • Ensure organizational priorities remain aligned and information flows effectively across teams.
  • Support division-wide planning meetings, retreats, and organizational initiatives.
  • Strengthen collaboration by ensuring accountability, transparency, and timely follow-through.
• Recruitment & Program Administration (10%)
  • Support recruitment communications, interview scheduling, and onboarding logistics.
  • Assist with Fellow outreach, event registration, and participant communications.
  • Develop and maintain forms, templates, operational resources, and recruitment…