Meeting & Event Coordinator Intern

The Meeting and Event Coordinator Intern will support the planning and execution of Leading Age Minnesota’s largest signature event, the Institute & Expo, which hosts approximately 3,000 attendees over two days at the River Centre in St. Paul. This internship offers hands‑on experience in event logistics, coordination, and on‑site support. Key responsibilities include assisting with pre‑event planning, setup on February 9, 2027, and supporting the in‑person event on February 10–11, 2027, as well as the virtual event dates of March 2–4, 2027.

This is an excellent opportunity for someone interested in gaining real‑world experience in large‑scale event coordination.

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Collect and enter speaker bios, handouts, and audiovisual requirements for 100+ concurrent sessions.
• Download and organize speaker documents from the designated upload site.
• Review speaker handouts using a checklist and document findings in a tracking sheet.
• Process and enter event registrations; most will be submitted online by users.
• Prepare onsite materials including reports, room signage, and content for the event app.
• Respond to registration and event‑related inquiries from members and exhibitors via phone and email.
• Assist with setup, management, and live facilitation of virtual sessions via Zoom and the Learning Management System.
• Support the Vice President of Events, Education, and Experiences, Director of Education, Online Learning Specialist, and Events and Education Coordinator with conference logistics.
• Provide onsite support during the Institute event (February 9–11, 2027).
• Support virtual sessions during the Virtual Institute (March 2–4, 2027).
• Maintain organized systems, processes, and schedules for the Institute.
• Perform other Institute related duties as assigned.

To perform the job successfully, an individual should demonstrate the following:

• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
• Customer Service - Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
• Dependability - Commits to doing the best job possible. Follows instructions. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.
• Planning & Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Set goals and objectives. Use time efficiently. Works in an organized manner.
• Quality - Fosters quality focus in others. Improve processes. Measures key outcomes. Sets clear quality requirements. Solicits and applies customer feedback.
• Use of Technology - Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Use technology to increase productivity.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/
  
  Experience:
  
  Associate degree or…