Administrative Assistant

Posting Details

Position Information

Position Title
Administrative Assistant

Division
Academic Affairs

Department/Office
Dean - Nursing

Position Summary Information

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The School of Nursing at St. Catherine University invites applications for a full-time Administrative Assistant position.

St. Catherine University nursing faculty educate students to develop the knowledge, technical skills, and professionalism they will need to be compassionate and successful nurses and leaders. Our nursing programs and curricula are delivered in an environment that embraces multicultural and social justice perspectives, relationships, interdisciplinary collaboration, and the liberal arts. We offer nursing degrees at every level and we offer a broad array of courses including clinical experiences.

The Administrative Assistant greets and welcomes people reaching out to the School of Nursing (SoN), supports the SoN with a wide variety of administrative tasks and solves problems for faculty and students daily!

Responsibilities Include:

• Manage and provide administrative support for essential functions of the graduate degree programs in nursing
• Participates in designated committee, program, and departmental assessment and evaluation activities to implement the program-specific systematic evaluation plans (SEPs).
• Assists with collection and maintenance of program outcomes data from students, graduates, and clinical partners.
• Completes required regulatory and accreditation surveys for graduate programs
• Provide administrative support to the program leaders and faculty, including answering emails regarding programs, admissions, and student inquiries, and directing calls appropriately.
• Maintain data integrity in document storage site and manage meeting documents and minutes.
• Prepare reports using survey tools (e.g., workshop evaluations, Clinical Site/Faculty Evaluations, Nursing Student Graduation Survey).
• Monitor compliance documentation as needed for for graduate nursing students.
• Take meeting minutes and distribute agendas and minutes for committees.
• Manage printing requests and create electronic copies of department forms.
• Assist faculty with special projects, class statistics, and visual reporting.
• Support program leaders and faculty during accreditation visits.
• Collect and maintain student data and records as needed for program leaders.
• Implement and manage applications for tracking and reporting.
• Maintain and archive student files, including syllabi and program-specific documents.
• Prepare and send student rosters to Student Compliance, Academic Advising, and the Registrar's Office.
• Respond to student requests, such as class rankings for scholarships or course equivalency documents.
• Coordinate student documents for committee petitions.
• Design and distribute flyers to promote events.
• Coordinate and assist with graduate nursing events and related logistics.
• Design, print, and distribute materials for on-campus events.
• Manage office supply orders, mail distribution, and catering requests.
• Format and edit documents, including syllabi, clinical group materials, and Nursing VINE documents.
• Provide basic IT troubleshooting and update website content.
• Manage small-scale projects related to events and marketing initiatives.
• Support marketing efforts and collaborate with Marketplace to create payment sites.
• Secure classrooms and other spaces for training programs.

Employees e's feel a deep connection to the University's Mission and Vision, and they live their values efits available to full-time employees include:

• Fourteen (14) paid holidays and paid "gift" days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Accrued sick time

Specific information on all of our available benefits for full-time employees can be found HERE.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts…