Accounts Payable Specialist II

Job

Location:

Twin Cities

Job Family:
Finance

Full/Part Time:
Full-Time

Regular/Temporary:
Regular

Job Code: 8222AA

Employee Class:
Civil Service

Recruitment

Title:

Accounts Payable Specialist II

Job Classification: 8222AA - Fin Pro 2-Accounts Payable

This is a PEAK position.

Work environment:
Hybrid (minimum three days in the office). This hybrid position is based on the Twin Cities campus for those located in the metro area. Applicants located near other UMN system campuses or working remotely from home may also be considered, and we encourage all interested candidates to apply. Occasional travel to the Twin Cities campus may be required for events and all-staff meetings.

Position Overview:

The University of Minnesota seeks an Accounts Payable Specialist II to support our Financial Operation Center department within the Controller's Office. The Accounts Payable Specialist II is responsible for performing complex accounts payable activities and financial reporting transactions in support of a portfolio of Resource Responsibility Centers (RRCs) in the Finance Operations Center (Fin Ops). Consult with other Fin Ops teams as needed, professionals across the University, and with external suppliers to ensure appropriate and timely support for RRCs.

To succeed as an Accounts Payable Specialist II, you should be professional, a team player, and attentive while being detail-oriented. You must be comfortable with using technology such as Team Dynamix (TDx) and Google Suite and excel at both verbal and written communication.

Most importantly, an Accounts Payable Specialist II should have a genuine desire to meet the needs of others across the institution. You will report to the Accounts Payable Supervisor.

Job Responsibilities with % of time:

• Payments to suppliers:
  For a portfolio of RRCs, receives and uses information from service requests to prepare and process payments. Following University standard policy and procedure:
• Conducts research and uses information and requests received to complete the entry of vouchers into the Enterprise Financial System (EFS) accounts payable module.
• Conducts research and uses information and requests received to process check requests and special handling of checks, invoice digitization and documentation, internal sales, receiving against purchase orders as needed, and payment reconciliation.
• Collaborates with accounts receivable specialists to process transactions related to returned goods and credit memos.
• Reviews service requests for vouchers and expense reports and identifies and resolves complex irregularities.
• Identifies transactions, policy, or system challenges that require deeper analysis to ensure successful and timely resolution.
• Under moderate supervision can understand, explain, interpret, and apply university accounts payable policy to various and complex scenarios and can articulate rationale clearly.
• Review and analyze service requests submitted by departments using experience or knowledge base, evaluate application of chart strings, and ask clarifying questions in order to complete the transaction.
• Works with Requesters to collect supporting documentation and completes check requests, special handling requests, payment forms and other supporting documentation as defined by policy.
• Works with Requesters to make requests to change / update the supplier file.
• Monitors transactions created to ensure the activity is fully processed, routed through the approvals process, addresses exceptions from match processes, and ensures budget exceptions are monitored and addressed.
• Ensures supporting documentation is provided or created, such as invoices or check request forms for supplier payments.
• Review and analyze spreadsheets submitted and process for mass transaction upload.
• Review, analyze, process highly complex service requests containing multiple invoices and/or multiple suppliers.
• Understands, explains, interprets, and applies university purchasing and accounts payable policies to various scenarios using their expertise of the full procure to pay business process to advise departments and Fin Ops colleagues on the appropriate purchasing and payment methods to use and seeks guidance when necessary from the appropriate areas of expertise.
• Serves as Accounts Payable subject matter expert: initiates and facilitates meetings between Fin Ops technicians, customers, and external suppliers to clarify payments, documentation, policy requirements, etc. as needed in order to efficiently resolve operational problems.
• Identifies opportunities in the business processes and makes recommendations for improvements.

• Supports the strategy of the Finance Operations Center by assisting in the production and review of supporting financial data.
• May support the preparation of ad hoc reports to support a portfolio of RRCs.
• Runs and maintains reports from systems such as Team Dynamix and the Enterprise Financial System to support their Fin Ops team and assigned lane in daily…