Recruiting & Admin Specialist

Position Summary

The Recruiting & Admin Specialist will be responsible for managing the end-to-end recruitment process, onboarding new employees, and general administrative support. The ideal candidate will have a passion for talent acquisition and a commitment to creating a positive front‑end employee experience from the very beginning of their journey with our organization. We are looking for a motivated and detail‑oriented individual to join our HR and Operations team.

Part Time Mon‑Fri 20 hrs.

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Collaborate with hiring managers to define job requirements and develop job descriptions.
• Post jobs on all our websites and maintain them as needed.
• Collaborate with managers in screening resumes, conducting initial interviews, and assessing candidates’ qualifications and fit for the organization.
• Maintain an applicant tracking system to ensure a smooth and organized recruitment process.
• Collaborate with managers and schedule onboarding for new hires.
• Set up, update, and maintain employee records/personnel files, track data such as start dates, job changes, terminations, etc. Ensure the integrity and confidentiality of human resource files and records are maintained. Ensure upkeep and integrity of management team files.

• Develop and implement an effective onboarding program for new hires.
• Prepare onboarding materials, including welcome packets, training schedules, and company policies.
• Conduct orientation sessions to introduce new employees to the company culture, values, and expectations.
• Ensure that all necessary documentation is completed, including tax forms, benefits enrollment, and compliance training.
• Manage the offboarding process for departing employees, ensuring a smooth transition.
• Ensure the return of company property and completion of necessary paperwork.

• Responsible for preparing and printing anniversary certificates and employee badges.
• Responsible for all documentation and distribution of incoming/outgoing mail.
• Maintain cleanliness of the administrative office and community room.
• Manage and order office supplies as needed for all facilities.
• Provide administrative assistance as requested.
• Responsible for all All Staff & Board meeting shopping as well as room set up and take down.
• Greet and direct clients and visitors to the facility appropriately.
• Ensure secondary coverages for all incoming calls during business hours in a professional manner and direct calls appropriately; coordinate phone coverage with Shelter staff as needed.
• Maintain knowledge of all Ain Dah Yung Center programs and services and other service providers for Native American youth and families.
• Travel between sites and other business‑related destinations.
• Other duties as assigned.

• Bachelor’s degree preferred
• Associate degree in human resources, Business Administration, or a related field
• 2+ years in recruiting and onboarding
• Must have a driver’s license
• 2‑4 years of administrative and/or data entry experience required
• 2+ years of office management/coordination experience preferred
• Must be cognizant and sensitive to the needs of homeless youth and at‑risk families
• Knowledge of and sensitivity to the American Indian community

• Healthcare benefits – Medical, dental and vision
• HSA
• FSA
• Life ADD
• Short‑term and long‑term disability
• 401K
• 14 paid holidays and generous PTO

Supplemental benefits through AFLAC.

You must be able to perform essential functions with or without reasonable accommodation.

Ain Dah Yung Center (ADYC) is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We value our employees for their unique talents and abilities. ADYC’s leadership is devoted to continuing to nurture our positive work environment where all employees can reach their full potential and maximize their contributions. All employees are valued for their individual differences and the unique contributions that help us achieve our mission.

We are committed to our employees’ dignity and well-being and make every effort to provide all employees with a safe and professional work environment. ADYC strives to treat its employees fairly, with respect, and to maintain a workplace that is free from discrimination, harassment, and other offensive or unprofessional behavior. As an equal opportunity employer, we embrace and encourage our employees’ differences in backgrounds and experiences.

Come walk with us!