Information Technology & Operations Systems VISTA

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Saint Paul, MN, US

Salary Range: $24,962.00 To $44,692.00 Annually

VISTA Assignment Description

TITLE :
Information Technology & Operations Systems VISTA with The Sanneh Foundation

SPONSORING ORGANIZATION:
The Sanneh Foundation (TSF)

GOAL STATEMENT:
The Sanneh Foundation (TSF) is a Minnesota-based 501(c)(3) organization dedicated to empowering youth and strengthening communities through holistic programming. TSF’s mission is to support educational attainment, improve physical health, and promote social and emotional well-being. The Sanneh Information Technology VISTA will develop systems to improve internal IT processes and data security and organization at The Sanneh Foundation. As a result of the VISTAs service, TSF will have improved access to program files and awareness of information and technology tools for staff and volunteers.

This will result in improved onboarding and an increase in both workload efficiency and transfer institutional knowledge for new and existing staff.

OBJECTIVES of the ASSIGNMENT: (09/22/2025 - 08/26/2026)

Develop an in-depth understanding of the mission and services offered by TSF and the software and IT Systems used by TSF Staff and volunteers as they relate to effective programming and capacity of staff to carry out direct service or internal roles.

Step 1 :
Learn the history of Sanneh’s core programs and events. Review Current Technology Systems as they relate to these programs and events. Become familiar with Sanneh’s IT processes and existing STEM curricula and program models at Conway Community Center and the Sanneh Foundation’s offices.

Step 2 :
Understand existing technology programs and resources available to TSF Staff and volunteers. Learn software and hardware systems frequently used. Review existing training materials and guides.

Step 3:
Assess gaps in technology tools and capacity of staff through careful and intentional observation of workflow and program operations. Create a IT assessment of technology based tasks and any inefficiencies and areas for improvement.

Step 4 :
Meet regularly with the Site Supervisors to discuss capacity gaps and collaborate on developing solutions. Attend Technology Committee meetings and Sanneh Safety meetings to document and observe upcoming technology changes or issues as they relate to VISTA project.

Step 5 :
Identify and participate in professional development opportunities related to gaps in technology systems and AI tools applicable to the project.

OBJECTIVES of the ASSIGNMENT (09/22/2025 - 08/26/2026)

Oversee an audit, standardization, and restructuring of The Sanneh Foundation’s Google Drive file storage system to improve organization, security, and data governance.

Step 1 :
Conduct a comprehensive audit and stakeholder needs assessment:
Interview department heads and staff to inventory existing Drive folders, assess current permission levels, identify duplicate/redundant files, and map pain points in daily file retrieval.

Step 2 :
Collaborate with IT & Operations Staff to propose a unified directory architecture (e.g., standard folder hierarchies, strict naming conventions, and file-tagging rules) tailored to Sanneh's program areas. Meet with Leadership and staff to receive and document input and proposed changes.

Step 3 :
Establish access control and data security policies:
Define role-based permissions (Viewer, Commenter, Editor) to protect sensitive client and organizational data, ensuring alignment with privacy best practices.

Step 4 :
Partner with key staff to archive legacy or duplicate files and…