Payroll Operations and Tax Supervisor - Finance Accounting Supervisor

Payroll Operations and Tax Supervisor - Finance Accounting Supervisor

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• Working Title: Payroll Operations and Tax Supervisor
• Job Class: Finance Accounting Supervisor
• Agency: Minnesota Management & Budget
• Job : 91131
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 12/31/2025
• Closing Date: 01/13/2026
• Hiring Agency/Seniority Unit: Minnesota Management & Budget / Confidential
• Division/Unit: Statewide Payroll / Payroll Management
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $41.98 - $60.24 / hourly; $87,654 - $125,781 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Commissioner's Plan
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking a Payroll Operations and Tax Supervisor to oversee payroll processing operations and ensure compliance with federal, state, and local tax regulations. This role supervises payroll staff to ensure accurate and timely payroll delivery for nearly 60,000 employees across all state agencies. The Payroll Operations and Tax Supervisor also leads tax administrators to ensure tax reporting, reconciliations and audits are completed daily.

Working closely with the Systems and Communications Supervisor, this position requires strong leadership, technical expertise, and a commitment to process improvement and compliance.

• Train, mentor, and evaluate payroll staff to build high‑performing teams.
• Define clear performance expectations and actively coach staff through regular feedback and evaluations to support staff development and accountability.
• Provide guidance and support to payroll staff in resolving complex payroll issues and ensuring adherence to policies.
• Coordinate with HR and Finance to maintain data integrity and resolve discrepancies, aligning payroll data with workforce and budget planning.
• Foster a collaborative, inclusive, and accountable work environment aligned with the strategic objectives of the Accounting Services Division, MMB, and the State of Minnesota.

• Thorough knowledge, or ability to independently obtain knowledge, about all laws, regulations, union contracts, and other factors that affect the payroll process.
• Manage payroll cycle execution by supervising wage calculations, tax with holdings, benefit deductions, garnishments, and adjustments to ensure accuracy and timeliness.
• Review and validate payroll system outputs to confirm completeness, accuracy, and compliance with state and federal regulations.
• Lead the review phase of all debt deduction documents submitted by courts, attorneys, sheriffs, and other collection agencies for deduction from state employees' pay.
• Implement and monitor internal controls to safeguard payroll accuracy and prevent errors or fraud.

• Identify and drive process improvements to enhance efficiency, automation, and customer service in payroll operations and tax.
• Consult with the payroll director in determining policies and procedures to be followed by the payroll offices and all state agencies in processing their payrolls.
• Work closely with Compensation and Labor Relations in the development of procedures for contract settlements.
• Participate in discussions/problem solving activities with Labor Relations, SEGIP or the appropriate group for cost projections in the areas of economic or non‑economic bargaining proposals and determining the impact of such proposals to payroll processing.

• Maintain documentation and audit trails for all payroll transactions to support transparency and compliance.
• Communicate payroll and tax updates to leadership and employees in a clear, accessible manner.
• Lead reconciliation efforts by comparing payroll records with financial accounts, investigating discrepancies, and implementing corrective actions.
• Coordinate with HR and Finance to maintain data integrity and resolve discrepancies, aligning payroll data with workforce and budget planning.
• Provide information and advice to the Compensation and Labor Relations teams on changes proposed during contract negotiations and explain the ramifications to current payroll process.

Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location and live in…