Manager - Compliance and Administration

The Regional Administration Division is accepting applications for a Manager, Compliance and Administration
.

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 20 years ahead for the future of the metropolitan area and provide regional parks and trails, transportation, wastewater, and housing services.

More information about us on our website.

We are committed to hiring and supporting a diverse workforce that reflects the communities we serve.

The Procurement Department supports internal Council units purchasing the goods and services necessary to conduct Council business. In carrying out this purpose, the department complies with Council policies and procedures, as well as the laws of federal, state, and local governments, and the requirements of grants the Council receives.

The Manager, Compliance and Administration leads the Contract Management Support Unit and oversees the Council's post-award contract administration, compliance review, policy and procedure governance, training, vendor performance, reporting, and related procurement improvement initiatives. The position develops and maintains internal controls, supports consistent contract management practices across the Council, and advises Procurement leadership and business units on complex contractual and compliance matters.

• Establish instructions and procedures for the Contract Management Support Unit.
• Develops and integrates contract management tools, templates, methods, and processes.
• Serve as a subject matter expert and advisor to Procurement leadership, technical staff, and contract staff on complex contractual and compliance matters.
• Collaborates with other departments and identifies areas to improve the contract management process.
• Oversee the maintenance of the Metropolitan Council's Procurement Manual.
• Implement and oversee the Contract Compliance Review Program to review executed contracts, document findings, monitor corrective actions, identify systemic issues, and report trends to Procurement, divisional, and departmental leadership.
• Oversee the Procurement training program and ensure appropriate training is developed and delivered to Procurement staff, project managers, and other relevant partners on contract management, compliance requirements, vendor performance, and policy changes.
• Establish standards for procurement data quality, performance metrics, dashboards, workload reporting, Procurement Action Lead Time (PALT), Service Level Agreement (SLA) reporting, and management reporting.
• Provide oversight for amendments, assignments, renewals, terminations, closeouts, records management, and other post-execution contract actions.
• Lead implementation of new procurement processes and controls across Procurement and affected business units.
• Oversee the vendor performance reporting process and advise staff on performance deficiencies, corrective-action plans, cure notices, terminations, responsibility determinations, and suspension or debarment matters.
• Assist the Deputy Chief Procurement Officer for Purchasing and Compliance in defining and implementing contract management and compliance requirements for the ERP, Supplier Portal, workflow automation, reporting, and other procurement technology initiatives.
• Maintain accurate and compete contract records for purposes of financial reporting, auditing and other legal and regulatory requirements.
• Lead and supervise the team's responses to internal and external audits and coordinate responses to data requests with the Data Practices Office.
• Create and manage quarterly management and leadership reports for Management Committee and business unit meetings.
• Create, review, and manage Service Level Agreements (SLA) with business units and provide quarterly SLA metrics to sustain collaboration with business unit partners.
• Oversee vendor master data management in collaboration with Finance and Business Systems, including Procurement's entry and validation of vendor data to support accurate and timely contractor payments.

Any of the following combinations of completed education (in business administration, materials management, economics, or closely related field) and progressively responsible experience (in contract or procurement, including supply chain management, goods and services contracting, construction contracting and subcontract administration) and lead,…