Liturgy Coordinator

Liturgical Coordinator

Coordinate liturgical planning.

Prepare all Sunday, Holy Day and supplemental liturgies.

Plan wedding liturgies.

Consult on funeral liturgy questions as needed.

Train and develop all liturgical ministers i.e. sacristans, lectors, EME's, ushers and servers.

Confirm selected readings for liturgies and communicate to lectors.

Schedule all liturgical ministers; sacristans, lectors, EMHC's, ushers, servers, livestream volunteers.

Verify liturgical calendar for the upcoming season and create spreadsheets.

Send out requests for conflicts (phone calls and paper copies as needed).

Compile responses and preferences and create full schedule.

Send schedule out (including phone calls and paper copies as needed).

Put completed schedules in sacristy.

Find substitute liturgical minister as needed or stand in if necessary.

Maintain volunteer rosters and email lists.

Communicate with volunteers regularly to provide updates in procedures.

Prepare and communicate volunteer position descriptions for liturgical minister roles. This includes diagrams, photos and recordings to support the volunteer.

Prepare Ministry personnel sheets for each liturgy and place in the sacristy. Clean up sheets and materials following Masses.

Provide orientation and direction to new volunteers, especially sacristans and altar servers.

Provide training sessions for parish altar servers in fall and spring.

Lead training and practice sessions for all Holy Week liturgies.

Receive Cantor announcements from Communications Coordinator and place on cantor stand.

Receive prayers of the faithful from Communication Coordinator, print and place in lector binder.

Receive second collection announcements from Communications Coordinator and place in lector binder.

Receive Hymn sheets from Communications Coordinator, print and place at three main entrances of the church.

Confirm that cantors have announcements, prayer card for before Mass, music schedule and copy of the Mass setting.

Prepare lector binder for weekend Masses and other liturgies and place binder on the counter in the sacristy.

Prepare the Book of the Gospels and Lectionary with the readings for each upcoming liturgy.

Schedule substitute clergy and requesting stipend payments.

Support visiting clergy including rides, housing, food supplies; be point of communication for any last-minute needs or issues.

Maintain and order supplies for the sacristy including all varieties of hosts, altar wine, incense and baptismal needs, gowns, candles, holy water bottles.

Order and maintain lectionaries, Book of the Gospels, Missalettes and Ordos.

Update and place in the pews prayer cards and Mass part cards as needed.

Oversee volunteers who care for vestments, albs, stoles, chasable, purificators, corporal, pall and chalice veil.

Assist as occasional support for liturgical environment.

Participate in parish training or retreats as requested.

Maintain confidentiality about parish, staff and Pastor's business.

Bachelor's degree in music, catholic studies, religious, liturgy or related field.

Experience in preparing liturgies in the Catholic Church.

Demonstrated knowledge of role of music in Catholic liturgy and Archdiocesan policies.

Pass Archdiocesan background checks and complete VIRTUS.

Commitment to the mission of St. John the Evangelist Church and School.

Proficiently operate a computer, printer and other office equipment.

Enthusiastic leader with a positive attitude.

Please submit resume and cover letter to Fr. Tom Balluff - pastor by October 30, 2026.