MD Admin Assistant - Field

Provides administrative support for district staff and provides assistance to field personnel. Maintains the office and/or department daily operations. Applies judgment and initiative to resolve problems, manage calendars and ensure follow through on assigned tasks.

• Provides administrative support for the Managing Director.
• Arranges venues for Regional meetings.
• Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes.
• Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules, using both electronic and paper media.
• Reviews incoming mail. Ensures that customer service mail is promptly responded to by the terminal.
• Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment.
• Gathers information necessary to prepare reports for meetings.
• Assists with and/or completes annual departmental budget and reviews periodically to ensure department is within budget; maintains ledger of expenses by District staff.
• Reviews and logs incoming invoices.
• Monitors and updates Learning Management System (LMS) database.
• Completes and maintains regional staff check-list.
• Performs other duties as assigned.

• High school diploma or GED required.

• Five (5) years experience required in office administration or related area.

• Software skills, including use of Microsoft Office software and web-based applications.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
• Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions.
• Ability to develop effective methods for tracking and monitoring data or information.
• Knowledge of concepts, practices, policies and procedures related to Fed Ex Fed Ex organization.

0%-25%

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection

E-Verify Program Participant:
Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)