Executive Assistant to CEO

Overview

Focus School Software is a fast-growing management software company. We thrive on creating some of the most innovative features on the market today, helping educators to meet their evolving needs in classrooms, district management, state reporting compliance, and other facets of student-centered education and technology. Focus is looking to expand our team by adding an Executive Assistant to the CEO. The Executive Assistant will be responsible for managing and maintaining the CEO’s calendars and correspondence, generating reports and documentation, as well as serving as a liaison to the CEO and other members of the Executive Team.

The Executive Assistant will work independently and with the CEO, and must be able to handle a wide variety of tasks and confidential matters with discretion.

• At least two years of professional experience as an Executive Assistant in a technology-related industry
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail
• Proficient in Microsoft Word and Excel
• Strong written and verbal communication
• Experience with coding/SQL a plus

• Maintain CEO’s calendar
• Plan, coordinate and ensure the CEO’s schedule is followed
• Arrange travel plans and agendas; compile documentation for related travel
• Attend Executive meetings and record minutes
• Conduct product knowledge research
• Order/Maintain marketing material
• Conference coordination (i.e. setting up booths, hotel arrangements)
• Sales coordination
• Schedule demonstrations
• Prepare agendas and documentation for weekly meetings
• Daily & Weekly Reports
• Prepare bi-weekly expense reports
• Screen Executive emails
• Demonstrate the highest level of customer/client service
• Must be willing to travel at least 30% of the time
• Flexibility concerning after-hours communication with Executives and availability to travel on short notice

• Medical Insurance
• Dental/Vision Insurance
• Life Insurance
• Short and Long Term Disability Insurance
• 401(k) after 6 months
• Paid Holidays
• Paid Vacation and Sick Time

• Mid-Senior level

• Full-time

• Administrative

• Software Development

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