Administrative Assistant

Join to apply for the Administrative Assistant role at Bankers Financial Corporation

Founded in 1976, Bankers Insurance Group has grown from a small local company to a diverse corporation known for its innovative insurance products and superior customer service. Bankers Insurance offers a variety of property and casualty products and services, including homeowners, flood, excess flood, business owners, and specialized products. New products are currently in development to meet evolving personal and business insurance needs.

Insurance and financial services remain at the core of our business, and we are proud of our more than 45+ year track record of expertise and service.

• Collaboration
  : working together is critical to achieving organizational goals.
• Innovation
  : growth happens when we can absorb and implement new ideas that provide unique solutions and superior customer service.
• Performance
  : we believe in providing our employees with the tools and support they need to grow, succeed, and make an impact.
• Social Responsibility
  : we place charity and volunteer work at the core of our organization.
• Trust
  : we build and maintain trust with our employees and clients by embodying integrity, transparency, and ‘doing the right thing.’

• Acting with the highest level of honesty, trust, character, and transparency.
• Making a unified effort to achieve the goals of the organization and embracing accountability for exceptional performance every day.
• Commitment to excellence in reaching our full potential as individuals and as an organization, surpassing the ordinary and the expectations of our stakeholders.
• Approaching every challenge with creative energy, discovering unique solutions to maximize success, and focusing on creating and delivering compelling customer value.
• Belief in the power of a diverse workforce and in creating a positive impact on both the environment and our community.

This position primarily provides administrative support to the Bankers Insurance Group’s Marketing & Communications Practice Leader, VP of Insurance Products, SVP of Specialty Insurance, AVP of Distribution, and the President of Insurance. Deals with a diverse group of internal contacts at all levels of the organization. Under minimal supervision, plans, prioritizes, and organizes diverse workloads; recommends and implements changes in office practices or procedures.

• Expense Management: gathering receipts, coding/reviewing/forwarding for approval of all invoices, researching late pays and unknown payees, reconciling and advising approvers of any red flag issues, and preparing expense reports and check requests.
• Calendar Management: monitoring/maintaining a calendar; adjusting for conflicts as appropriate; reviewing upcoming events to prepare accordingly; updating the conference calendar.
• Meeting Planning: researching and securing venue; coordinating with IT/Facilities for set‑up; arranging catering, accommodations, and other incidentals; coordinating visits by consultants/reinsurers/agents.
• Travel Planning: registration, air, hotel, ground transportation, etc.
• Task Management: ordering supplies; submitting IT/Facilities tickets; ordering promo/logo items; fulfilling marketing requests from agents; coordinating moves; educating regarding procedures; maintaining call tree as part of serving as back‑up for disaster recovery; converting documents; printing/distributing emergency cards; reviewing plan quarterly and updating as needed; ISO administration, add/delete users/products as needed; maintaining organization chart; setting up new hires with CC, FAA, IT, Facilities.
• Event Management: serving as back‑up to executive administrative assistants in duties such as maintaining a schedule of events; planning/coordinating meetings for future events, reserving booths; managing hospitality and other events from start to finish; purchasing gift cards; sending promo items.
• Office Management duties: communication management, ordering supplies, coordinating events, submitting tickets to IT and Facilities, acknowledgment of Deliveries (AOD) follow‑up, maintaining department…