Coordinator of Catholic Schools' Office

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The Coordinator of Catholic Schools' Office provides high-level administrative and program support to the Superintendent, Associate Superintendents, and the Office of Catholic Schools. This role serves as a key liaison between diocesan leadership and Catholic school communities, supporting certification, accreditation, scholarships, financial processing, communications, events, and daily office operations in support of the mission of Catholic education.

• Provide administrative support to the Superintendent and Associate Superintendents, including initial contact for parent concerns, calendar management, correspondence, meeting coordination, and office communications.
• Serve as liaison between the Superintendent’s Office, school administrators, diocesan clergy, diocesan departments, and other school stakeholders.
• Manage educator certification (CE Tracker and Florida DOE), transcript and verification requests, and accreditation support.
• Support scholarship and grant processes, including FACTS Tuition Management, CSTAG allocations, and Title IIA/IVA reimbursements.
• Process invoices, reimbursements, vendor payments, and service awards; ensure timely and accurate billing.
• Assist with statistical, compliance, and reporting data for diocesan and external agencies.
• Manage Office of Catholic Schools communications, including the Weekly Update, webpage content, and social media support.
• Coordinate Office of Catholic Schools events, meetings, workshops, and special projects; occasional travel within the diocese is required.
• Manage the Catholic Schools online employment system and assist applicants and administrators.
• Maintain international student records, including SEVIS compliance.
• Serve as primary support for the ACE Program / Notre Dame ACE Teaching Fellows Program.
• Perform general clerical and office support duties while maintaining confidentiality and professionalism.

• Must support the teaching of the Catholic Church in his/her public and personal life.
• High school diploma or equivalent required; minimum three years of related administrative experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, web‑based tools, basic graphic design platforms (e.g., Canva), and ability to learn new platforms as needed.
• Ability to maintain confidentiality, manage multiple priorities, and work accurately under pressure.
• Bilingual English/Spanish preferred.

Position is based at the Pastoral Center with standard office equipment and support. As a ministerial representative of the Bishop and the Catholic Church, the Coordinator of Catholic Schools' Office must support the teaching of the Catholic Church in his/her public and personal life. S/he must successfully pass a Level II FBI background screening and complete Safe Environment Training.

Seniority Level: Mid-Senior level

Employment Type:

Full-time
Job Function:
Strategy/Planning and Information Technology
Industry: Religious Institutions