Sales Operations and Administrative Coordinator
Job in
Saint Petersburg, Pinellas County, Florida, 33739, USA
Listed on 2026-10-17
Listing for:
Space Machine & Engineering Corp.
Full Time
position Listed on 2026-10-17
Job specializations:
-
Administrative/Clerical
Sales Administrator, Office Administrator/ Coordinator, Business Administration, Data Entry -
Sales
Sales Administrator, Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
- Lead Processing
- – Enter and validate
- Opportunity Support
- – Create pre-quote lists for bi-weekly discovery meetings
- Quote Generation
- – Process quotes in BC, create Share Point file for quote/price back up and related documents (drawings, SCD, Step files), and (if needed) email chain
- Order Processing
- – Create list for weekly meeting reviews, convert approved quotes to sales orders, create Share Point file include quote file and add purchase orders, T&C, COC, QA requirements and other related documents
- Business Central Data Integrity
- – Maintain clean, accurate records; audit data regularly; ensure alignment between Quote, Sales order, Purchase order and related documents.
- Reports
- – Generate weekly/monthly reports on pipeline, quote activity and bookings.
- Trade show planning, and post lead capture and follow up
- – Manage logistics, registration, booth materials, shipping, and vendor coordination.
- – Maintain brochures, product sheets, case studies, and digital assets.
- – Assist in creating PowerPoint decks for sales meetings, trade shows, and executive briefings.
- — Support drafting, formatting, and assembling proposals; manage version control and support deadlines.
- Proficiency with Microsoft Business Central
- Strong organizational and administrative skills
- Ability to manage multiple deadlines and coordinate cross
- Excellent written communication and presentation formatting abilities
- Familiarity with trade show logistics and marketing workflows
- High attention to detail and commitment to data accuracy
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