Executive Assistant-Office Coordinator

4 days ago Be among the first 25 applicants

• Experienced in providing direct executive-level support and familiar with the many facets of business operations
• Naturally curious, analytical, and organized
• Crave a hands-on, fast-paced environment where you will frequently collaborate with other team members and tackle unfamiliar territory with gusto
• Tactful in your approach to collaboration, prompting people to want to work with you
• Enjoy juggling a variety of projects simultaneously, so attention to detail, and the ability to shift gears quickly are part of your nature
• Excited to join a small, powerful, culturally diverse team with an entrepreneurial spirit

YES? Keep reading!

We are Tessellati, LLC, a boutique, full-service marketing agency located just north of Boston, in historic and vibrant Salem, MA. Our nimble and growing agency has a large footprint, managing virtual teams and campaigns on 6 continents. Much of our work serves mission-driven clients in academia and healthcare, along with others in technology and finance. Our team uses technology strategically and stays on top of emerging media options to collaborate internally and disseminate content for our own growth and that of our clients.

In planning campaigns, we rely heavily on the analytic capabilities digital marketing offers. Curiosity, collaboration, and diversity of thought are critical to our firm’s success. Professional development and growth opportunities abound here.

Tessellati’s invigorating office environment is home to a range of marketing professionals with a clear focus and intense intellectual curiosity. This team enjoys figuring things out, thinking big, and sweating the details. Serving the client is paramount. We approach marketing at a strategic level before putting any messaging into play and our work in the marketing communications field goes into areas far more diverse than simply advertising and lead generation.

Our entrepreneurial and collaborative energy creates a space where excellent client service is an enjoyable endeavor. Office culture is the bottom line; our internal interactions drive success.

Tessellati is seeking an Executive Assistant / Office Coordinator to serve as a key member of our team reporting to the company president. We want you to join us if you have:

• Proactively seek out and recommend process improvements
• Enjoy creating positive interactions with an authentically collaborative team that shares ideas freely
• Deliver recommendations with confidence and humility
• Feel inspired by entrepreneurial environments, new ideas, global initiatives, and mission-driven organizations
• Demonstrate absolute discretion and integrity in all of your decisions, actions, and communication
• Listen carefully to team members, clients, and vendors, with empathy and confidence

• Managing multiple tasks simultaneously, remaining organized, prioritizing effectively, and meeting deadlines
• Taking careful notes and drafting professional, clear, and concise correspondence
• Demonstrating expertise with Slack, Microsoft Office Suite, Google Calendar, Wrike, Hubspot, and video conferencing platforms
• Adapting easily to new tech tools
• Solving problems while navigating challenging situations independently, seeking assistance thoughtfully when necessary

As our Executive Assistant / Office Coordinator, you will play a critical role in supporting and enabling the company president and ensuring the smooth operation of the agency as a whole.

You will be responsible for efficiently managing calendars including scheduling meetings, arranging travel, and anticipating any conflicts that derail optimal use of the team’s time and attention. You will coordinate and prepare for internal and external meetings, and act as a liaison between employees, vendors, stakeholders, and the president. You will maintain the office physically and culturally, and seek out opportunities to improve all aspects of the business and the office.

You will take on diverse projects and resolve issues as they arise.

We recognize and appreciate that there are many ways to obtain the knowledge and skills necessary…