Bookkeeper​/Staff Accountant

Location: Salem, NH
Schedule: Full-Time, On-Site
Salary: $65,000–$70,000 per year, depending on experience

About the Role: We are seeking an experienced, hands-on Bookkeeper to support the day-to-day accounting and financial operations of a growing transportation and logistics group based in Salem, New Hampshire.

This is not simply a data-entry bookkeeping position. We are looking for someone who is comfortable managing the daily transactional accounting function while also maintaining accurate reconciliations and supporting the month-end close process.

The ideal candidate will have strong experience with accounts payable, accounts receivable, reconciliations, payroll, general ledger activity and month-end procedures. Experience with in trucking, transportation, logistics or another transaction-heavy business would be highly valuable.

This position will work closely with company ownership, finance leadership, operations and our external/fractional financial resources.

Accounts Payable:

• Enter and process vendor bills and expenses.
• Review vendor statements and resolve discrepancies.
• Maintain accurate vendor records.
• Prepare payments for review and approval.
• Ensure expenses are coded correctly to the appropriate accounts and business entities.
• Reconcile vendor accounts as necessary.

Accounts Receivable & Collections:

• Monitor outstanding customer balances.
• Follow up on overdue invoices and assist with collections.
• Apply customer payments accurately.
• Reconcile customer accounts and resolve payment discrepancies.
• Produce regular accounts receivable aging reports for management.

• Support the preparation and processing of customer invoices.
• Verify supporting documentation and billing information.
• Work with operations to resolve billing discrepancies.
• Ensure completed work is invoiced accurately and promptly.

Fuel, Driver & Credit Card Reconciliation:

• Collect, organize, and reconcile fuel receipts and driver expenses.
• Reconcile fuel-card transactions against receipts and company records.
• Reconcile company credit cards and employee purchasing cards.
• Identify missing documentation or unusual transactions and follow up with employees and drivers.
• Maintain organized electronic supporting documentation.

Payroll:

• Prepare and process payroll information.
• Review employee hours, deductions, and payroll-related records.
• Coordinate payroll changes with management.
• Reconcile payroll reports to the general ledger.
• Maintain accurate payroll documentation.

Trucking Taxes & Compliance Accounting:

• Assist with preparation and reconciliation of:
• IFTA reporting
• New York HUT
• Connecticut HUT
• Fuel-tax records
• Mileage and fuel documentation
• Maintain supporting records required for filings and audits.
• Coordinate with operations and outside providers where appropriate.

• Assist with routine insurance-related accounting and administrative matters.
• Maintain insurance invoices, certificates and supporting documentation.
• Help research billing discrepancies and insurance-related charges.
• Assist management with documentation relating to claims, renewals and audits when required.

Bank & Balance Sheet Reconciliations:

• Perform monthly bank reconciliations.
• Reconcile credit cards, fuel cards and other balance-sheet accounts.
• Investigate and correct discrepancies.
• Maintain supporting reconciliation schedules.

Month-End Close:

• Assist with and ultimately take ownership of assigned portions of the monthly close process.
• Prepare recurring and adjusting journal entries.
• Reconcile general ledger accounts.
• Assist with accruals and prepaid expenses.
• Maintain fixed-asset and equipment schedules where appropriate.
• Review accounts for unusual or incorrectly classified transactions.
• Ensure accounting records are complete and properly supported before month-end reporting.
• Work with finance leadership and the fractional CFO to continually improve closing procedures and financial controls.

General Accounting & Administration:

• Maintain accurate and organized accounting records.
• Assist with equipment loans, leases, and financing records.
• Support intercompany transactions and reconciliations where required.
• Assist with financial documentation requested by lenders, insurance providers, auditors, and other third parties.
• Help improve accounting procedures and internal controls as the organization grows.
• Perform other bookkeeping and accounting-related responsibilities as required.

Qualifications:

• Minimum 3–5 years of hands-on bookkeeping or accounting…