Administrative Specialist , Administrative Specialist ; Salem ODOC, BOPPPS or OCE

Position: Administrative Specialist 1, Administrative Specialist 1 (Salem) for ODOC, BOPPPS or OCE employ[...]

Initial Posting Date:

12/24/2025

Final date to receive applications:

01/07/2026

Agency:

Department of Corrections

Salary Range:

$4,447 - $5,849

Position Type:

Employee

Position Title:

Administrative Specialist 1, Administrative Specialist 1 (Salem) for ODOC, BOPPPS or OCE employees only

Job Description:

Administrative Specialist 1, Administrative Specialist 1 (Salem) for ODOC, BOPPPS or OCE employees only

Central South Admin Building – Salem, Oregon

Are you looking for a stable, rewarding career where you can truly make a difference? Join the Oregon Department of Corrections and become part of a dedicated healthcare team that provides essential care to a unique and underserved population. Our health services operate within secure, well-managed facilities—offering a safe and structured environment where you can focus on your professional growth and career!

This position may have the option of hybrid work in the future.

This opening is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision only.

About the Job – Your Role

You will function in a centralized role to track and complete the grievance appeal process and other correspondence for Adults in Custody (AICs) housed at all Department of Corrections’ facilities. You will carry out goals and objectives for the administration of the Department of Corrections Health Services Division to include technical, clerical and administrative support for the Business Operations Unit and other Health Services staff.

You will work independently to review grievance appeals or other correspondence and supporting documentation to determine necessary direction for timely processing. You will Review the draft response, making edits as needed, before sending for final review and signature. May draft responses to some correspondence, and first and second level appeals to submit to Assistant Director, Chief of Medicine, Health Services Administrators, Chief of Psychiatry, Dental Director or others.

This position will respond to inquiries from DOC staff about grievance status.

You will explain pertinent laws, rules, policies and procedures to internal and external stakeholders. This will also include giving input in developing policy, rules and procedures regarding grievances.

You will track and monitor grievance appeal status, as well as follow up as needed to ensure timely response.

You will use databases and spreadsheets to obtain information and/or input data about grievance appeals and other correspondence and produces regular reports and distributes data to Health Services’ Administration.

This role will independently research, locate, assemble, review, investigate, gather, compile, and or edit information for the Health Services management team on a variety of subjects and prepares information in the form of reports, graphs, summary tables and charts.

You may coordinate managers’ schedules and activities; arrange meetings, set appointments and plan for meetings, as well as arrange travel itineraries and accommodations.

You will type and proofread letters, memos, reports, necessary cards and forms, and other documents.

May assist with or provide backup as follows: maintaining and updating division’s policies, procedures, protocols, forms and administrative rules; providing general administrative support to division’s Contract Administrators; purchasing supplies and equipment through AFAMIS, Office Max; coordinating new training module approvals through the Professional Development Unit and the department’s electronic learning management system; tracking employee training requirements; gathering data and supporting information for CORE performance measures to update department and division scorecards.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

• Two years of secretarial or basic administrative support experience that includes records…