Administrative Assistant

Join to apply for the Administrative Assistant role at Avon Technologies plc

$20.00/hr - $25.00/hr

Join our dynamic team as an enthusiastic and detail-oriented Administrative Assistant, where every day brings new opportunities to make a difference. In this pivotal role, you’ll be at the heart of our daily operations, bringing your organizational skills to the forefront as you manage office activities and streamline communication between departments. We’re seeking a proactive individual who thrives in a bustling environment that possesses strong organizational, communication, and multitasking skills, along with a commitment to excellence in service.

• Office Management:
  Oversee day‑to‑day office operations, ensure a clean, organized, and functional work environment, manage office supplies inventory, order materials as needed, maintain budgetary constraints, and coordinate office equipment maintenance and repairs.
• Communication:
  Serve as the first point of contact for internal and external stakeholders, answer inquiries and direct them to the appropriate personnel; prepare and distribute internal communications, memos, and meeting agendas.
• Scheduling and Coordination:
  Manage executives’ calendars, schedule meetings and appointments, and ensure all logistical arrangements are made. Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Documentation and Reporting:
  Maintain filing systems and ensure that documents are properly organized and readily accessible; prepare reports, presentations, and other documents as requested; assist in data entry and management of various databases; inventory management to assist in cycle counts.
• Event Planning:
  Support the planning and execution of company events, meetings, and team‑building activities; assist in preparing materials and communicating event details to participants.
• Financial Administrative Support:
  Handle expense reporting and reimbursement processes for team members; process invoices and assist with budget tracking as needed.
• Collaboration and Team Support:
  Work closely with various departments to facilitate communication and workflow; assist team members with their administrative needs, contributing to a cooperative team environment.

• High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus. Proven experience as an administrative assistant or in a related role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively in a fast‑paced environment.
• Demonstrated ability to maintain confidentiality and exercise discretion.

• Familiarity with office equipment (e.g., printers, copiers, fax machines).
• Basic knowledge of bookkeeping or accounting principles is a plus.
• Experience with project management tools and software.

We design and produce life‑critical personal protection solutions for the world’s militaries and first responders. With a portfolio that includes Chemical, Biological, Radiological, Nuclear (“CBRN”) protection, we do this through our two brands, Avon Technologies and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe.

At Avon Protection, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values – fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute.

• Flexible Schedule
• Generous paid time off
• Competitive Compensation Package
• Learning and Development Opportunities
• Bonus Plan
• Employee Stock Purchase Plan
• 401k Matching
• Tuition Reimbursement Program
• Mentorship Program
• Supplemental plans
• Company‑paid life and AD&D
• Medical/Dental/Vision

Entry level

Full‑time

Administrative