Staff Accountant View On-Site • Salem, Oregon • Posted ago

Position: Staff Accountant View Opportunity On-Site Only • Salem, Oregon • Posted 1 week ago

The Staff Accountant is responsible for handling vendor invoicing, maintenance-related billing, and rent receivables across the company’s portfolio of properties, as well as creating journal entries for month-end close. This role ensures vendors are paid accurately and on time, maintenance work orders are properly billed and tracked, and tenant rent payments are posted timely and accurately. The position supports the property management, maintenance, and corporate accounting teams by maintaining accurate financial records.

Key Responsibilities Vendor Invoices & Accounts Payable (AP)

• Receive, review, and process vendor invoices, especially those tied to maintenance work orders, unit turns, renovations, and recurring services.
• Verify pricing, labor hours, materials, and scope of work before processing invoices.
• Match vendor invoices to completed maintenance work orders, researching discrepancies as needed.
• Code invoices accurately to the applicable GL accounts.
• Maintain vendor compliance (W-9s, COIs, contract documents, preferred vendor requirements).
• Process weekly payment batches (checks/ACH) and resolve vendor payment questions.
• Reconcile vendor statements and follow up on missing or duplicate invoices.

Rent Accounts Receivable (AR)

• Remotely deposit and post tenant rent payments (online, check, money order, and cashless office workflows).
• Prior to posting any partial payments, confirm approved payment plans with property managers.
• Process security deposit transfers at move-in and move-out, and refund processing.
• Review month-end AR reports to ensure security deposit liability and cash account balance.

Work Order Accounting

• Ensure all maintenance work orders are properly linked to invoices in the system.
• Flag discrepancies in labor/material costs or work performed.
• Coordinate with maintenance supervisors and property managers on missing invoices or incomplete documentation.
• Assist in compiling turnover and maintenance cost summaries for reporting.

General Accounting Support

• Assist with monthly close and reviewing financial data related to AP/AR activity.
• Maintain organized digital records for all transactions.
• Monthly financial reporting and analysis.
• Ad-hoc financial reporting and analysis; support audit preparation (AP/AR samples, vendor confirmations, tenant ledgers).
• Communicate effectively with the property management and maintenance teams, subsidy payment agencies, and vendors.
• Provide AP/AR support for property management company accounting as needed.

Required

Skills & Qualifications

• 3–5 years accounting experience.
• Associate’s degree in accounting or related field.
• Strong understanding of vendor invoicing, work order billing, and tenant accounting.
• Intermediate Microsoft Excel skills and comfort with digital workflows.
• High attention to detail and accuracy with financial data.
• Strong professional communication skills with vendors, tenants, and internal teams.
• Ability to manage multiple-entity accounting and a high volume of transactions.

Preferred Background

• Experience with property management software (App Folio, Yardi, Buildium, Rent Manager, etc.), Quick Books Online, Microsoft Office Suite, including Excel.
• Bachelor’s degree in accounting or related field.
• Property management and/or maintenance-related accounting work experience.
• Familiarity with housing regulations and rent collection processes.
• Familiarity with business intelligence software and reporting.

Physical Demands & Work Environment Section

• Sedentary Work:
  Primarily involves sitting at a desk for extended periods.
• Repetitive Motions:
  Frequent use of hands/fingers for typing, using a calculator, or handling documents.
• Visual Demands:
  Constant use of a computer screen and reading detailed financial reports and data.
• Occasional Lifting:
  May require lifting light office supplies, files, or equipment (generally under 25 lbs).
• Office Setting:
  Usually located in a professional office environment, either on‑site or in a hybrid/remote model.
• Quiet to Moderate Noise Level: Typical of an office with occasional phone calls, conversations, or meetings.

Other

• Ability to work Monday to Friday in an office setting (Hours between 8 and 5pm).
• Reliable Transportation.

This job…