Executive Support Specialist; Executive Support Specialist - Chief Medical Office Salem

Initial Posting Date: 12/18/2025

Final date to receive applications: 01/16/2026

Agency: Oregon Health Authority

Salary Range: $4,207.00- $5,842.00

Position Type: Employee

Position Title: Executive Support Specialist (Executive Support Specialist
2) - Chief Medical Office Salem

Job Description:

Opportunity Awaits, Apply Today! – Executive Support Specialist - Chief Medical Office

This position will remain open until January 16th, 2025. The first screening of applications will occur January 1st, 2025, therefore, at the agency’s discretion, applications received before January 1st, 2025, will receive first consideration. If you have already applied for this position, you need not reapply.

The primary purpose of this position is to deliver top-tier, confidential administrative support within the Chief Medical Office Administration. This role involves active participation in management team meetings, contributing to decisions on highly sensitive issues. The ideal candidate will excel in communication with diverse stakeholders, adeptly juggle multiple priorities, and consistently follow through on assigned tasks.

In this dynamic role, you will provide executive support to the Chief Medical Officer (CMO) and the Deputy Chief Medical Officer (DCMO). Your responsibilities will include managing complex calendars and task lists, facilitating meetings with meticulous agenda preparation and detailed minute-taking, and crafting polished emails, memos, letters, reports, and forms. Additionally, you will oversee the organization of files and Microsoft Teams spaces, coordinate comprehensive travel itineraries and accommodations, and ensure the efficient distribution of products and printed materials.

Your organizational prowess and attention to detail will be key in keeping operations running smoothly.

For a full review of the position description, please .

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Minimum Qualifications: These qualifications must be visible in your application for consideration.

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role se are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Strong Organizational Skills – Able to manage multiple administrative tasks efficiently while maintaining attention to detail and prioritizing deadlines.

• Customer Service Mindset – Demonstrates professionalism, patience, and clear communication when working with internal and external customers.

• Confidentiality and Compliance Awareness – Understands and upholds HIPAA regulations and handles sensitive financial and medical information with discretion.

• Team-Oriented and Collaborative – Works well within a team environment, supporting multiple work units and helping maintain smooth office operations.

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and Cover Letter
.

• External Candidates:
  Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates:
  Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.

• Remember to check your email…