Litigation Scanning Coordinator; Administrative Specialist

Initial Posting Date: 12/22/2025

Final date to receive applications: 12/29/2025

Agency: Department of Consumer & Business Services

Salary Range: $3,705 - $5,066

Position Type: Employee

Position Title: Litigation Scanning Coordinator (Administrative Specialist
1)

Our mission… To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is represented by the Service Employees International Union (SEIU).

Recruitment closes:
December 29, 2025

1st round interviews: week of January 5, 2026

2nd round interviews: week of January 20, 2026

Anticipated start date:
February 9, 2026

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service
• Work/life balance, 11 paid holidays a year, and a competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon
• Possible eligibility for the Public Service Loan Forgiveness Program

This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

As the Litigation Scanning Coordinator, you will support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders.

Duties include:

• Coding dismissed and withdrawn or other litigation
• Maintaining the closed file records until destruction
• Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records

For a complete listing of the duties and responsibilities of this position, please review the position description.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

• An equivalent combination of education and experience

• Working knowledge of KOFAX or a similar indexing software
• Familiarity with Net Center, WORD, EXCEL, POWER POINT and OUTLOOK software applications
• Exceptional oral and written communication skills
• Excellent customer service skills for both internal and external customers
• Ability to multi-task and prioritize well

• Resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.
• Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted Final date to receive applications date will be considered.
• You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
• The salary…