Institution Records Specialist, Administrative Specialist , Rotation ODOC, BOPPPS or O

Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview)

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• Initial Posting Date: 12/29/2025
• Final date to receive applications: 01/11/2026
• Agency:
  Department of Corrections
• Salary Range: $4,447 - $5,849
• Position Type:
  Employee

The Offender Information and Sentence Computation (OISC) Unit is committed to providing efficient and secure management of institutional records, court processes, and data within our operational framework. We are seeking a highly organized and dedicated OISC Institution Records Coordinator to manage and oversee security, maintenance, court processes, and data management. This position will also provide administrative support to the OISC Central Unit, including off‑site management tasks.

This position is a job rotation anticipated to last 6 months, but it may be extended or shortened due to business need. It is available to current regular‑status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post‑Prison Supervision with their manager’s approval.

In this role, you will ensure the smooth coordination of all records‑related processes across OISC offices, maintain the security and integrity of institutional records, and facilitate court processes. You will also be responsible for developing and managing systems for data collection, tracking, and reporting, and for providing administrative support to the OISC Central Unit to help streamline office operations and maintain compliance with legal and organizational standards.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
• OR an associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
• OR an equivalent combination of education and experience.

• Responding to requests in writing
• DOC
  400
• Reviewing records requests
• Making decisions based on department policies
• Reviewing forms for completeness and accuracy
• Law Enforcement Database System (LEDS) Certification
• Working independently to set priorities, meet deadlines, and manage a caseload
• Interpreting and applying laws, rules and policies when making decisions
• Possess Public Notary Certification

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit a skills assessment, a writing sample, or other assessment as part of the application screening process.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
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