Administrative Specialist , Administrative Assistant; Salem

4 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Oregon Department of Corrections. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

• Initial Posting Date: 01/02/2026
• Final date to receive applications: 01/11/2026
• Agency:
  Department of Corrections
• Salary Range: $4,867 - $6,418
• Position Type:
  Employee
• Position Title:
  
  Administrative Specialist 2, Administrative Assistant (Salem)

Administrative Specialist 2, Administrative Assistant – ODEC Central Distribution Center (Salem). Our Facilities and Distribution Services team has an exciting opportunity for an Administrative Assistant! This position is based at the Central Distribution Center (CDC) in Salem, Oregon and is an in‑person role with a Monday through Friday schedule.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).

The Administrative Specialist 2 position provides strategic operational and critical administrative support to upper-level management and represented staff. Reporting directly to the Statewide Distribution Services Manager, this role assists in administering operational objectives, coordinating special projects, and supporting mission strategies.

• Managing the manager’s calendar and prioritizing commitments
• Preparing agendas, meeting notes, and serving as a communication link with internal and external stakeholders
• Arranging travel, processing invoices, and tracking staff training
• Handling confidential materials related to personnel matters
• Supporting policy implementation and recruitment processes
• Independently performing tasks requiring sound judgment
• Daily contact with Adults in Custody (AICs)

• Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.

• Ability to work in a fast‑paced team‑driven environment
• Skills in utilizing a variety of software programs to access and input information and complete various tasks
• Experience in utilizing Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Excellent organizational skills and attention to detail
• Exhibits strong verbal and written communication skills
• Proficient in fostering a culture that values respect, inclusivity, and appreciation for diverse perspectives, backgrounds, and values
• Adept at prioritizing and facilitating the resolution of competing and urgent needs
• Scheduling experience including coordinating and scheduling appointments, meetings, and/or events

• Billing experience including researching and resolving billing issues efficiently
• Compiling and maintaining detailed reports while accurately tracking employee time, training, overtime, safety records, and work schedules

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These…