Administrative Specialist - Staffing Office Salem

Position Title:

Administrative Specialist 1
- Central Staffing Office Salem

Agency:
Oregon Health Authority

Position Type:
Employee

Salary Range: 3,798 - 5,193

Location:

Salem Campus – Centralized Staffing Office

Work Schedule:

4:00am-2:30pm

Days Off:
Tue/Wed/Thu

The Administrative Specialist 1 (AS1) position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR
• An equivalent combination of education and experience.

• Staffing experience in a medical or similar facility
• Experience using computers, entering and retrieving information to include electronic mail and spreadsheets.
• Experience performing a variety of clerical functions at a technical or administrative support level requiring decision-making within established laws, rules, policies and procedures.
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements
• Experience maintaining confidentiality of agency records.
• Experience working in a fast-paced environment with constant interruptions.
• Experience using a multi-Line phone system – dealing with large amounts of inbound and outbound calls.

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

This announcement will be used to fill full-time positions located in Salem, OR, and may be used to fill future vacancies as they occur. This position is 100% in person.

Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.

The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%.

Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization.

This position does not provide visa sponsorship.

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities.