Legal Assistant - General Counsel

** Make an impact:
** The City of Salem is seeking a qualified professional to join the City Attorney’s Office General Counsel team and provide high‐impact legal support that enables the City Council, City Manager, City departments, and City boards and commissions to serve Salem residents effectively.

We invite you to apply if you enjoy a range of responsibilities, demonstrate exceptional attention to detail, and are motivated to create a meaningful impact.  
** Learn and grow:
** The City has an innovative and forward-thinking approach to government and community engagement that will provide a variety of opportunities in different practice areas for the successful candidate to advise, solve problems, and help to implement the City’s strategic plan.  
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* What you will do:

** The Legal Assistant will provide high-level administrative and clerical support to General Counsel attorneys by managing case files; composing, proofreading and formatting legal documents and correspondence, and preparing reports; maintaining calendaring, case‐management, and document‐tracking systems; assisting with trial, motion, and hearing preparation by organizing case files and preparing trial/appellate notebooks and records, supporting discovery and subpoena preparation and response, and coordinating depositions or investigative interviews;

processing invoices and departmental paperwork, including travel authorizations and travel arrangements; conducting fact‐gathering and basic legal research; and arranging and coordinating meetings and court  addition, the position will provide cross‐unit support to the prosecution unit, assisting with overflow administrative tasks, routine reporting, and other clerical duties to help ensure timely case processing and department continuity.  
** Additional information on job responsibilities:
*** Research and document drafting and review in support of the work of the Legal Department.
* Track case data and produce routine and ad‐hoc reports from a case‐management system.
* Register attorneys for trainings and arrange travel/lodging in accordance with City training and travel approvals.
* Monitor office and specialty supplies; order and reconcile purchases using the department purchasing/credit card.
* Review outside‐counsel invoices and process departmental payments; resolve billing issues with Finance.
* Provide professional customer service to all City departments and external contacts, routing requests and escalating legal issues as appropriate while maintaining confidentiality.
* Provide cross‐unit administrative support for the City’s Legal Department.
* Support special projects and process improvements.
** What can we offer you for all your hard work?
*** Medical, dental, and vision coverage for you and your family.
* Paid vacation and sick time in accordance with City policies.
* Competitive pay.
* Employer-paid PERS contribution of 6%.
* Opportunity for voluntary pre-tax contributions to a 457b account.
* Health care and dependent care flexible spending accounts.
* Voluntary long-term care.
* Employee wellness program.
* Employee assistance program.
* Employee health clinic.
* Position schedule is Monday to Friday, 8:00am – 5:00pm
* The Legal Department team follows a hybrid work structure where employees can work remotely or from the office, based on demands of specific tasks and manager approval. This is subject to change based on business needs.
* The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.
** What are the minimum qualifications?
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